Housing Compliance Analyst

Presbyterian Villages of Michigan•Southfield, MI

3d•Hybrid

About The Position

The Housing Compliance Analyst performs day-to-day administrative and detail-oriented work to keep resident files, certifications, and regulatory reporting accurate and audit-ready under the HUD 4350.3 Handbook and Section 42 IRS code. The role has no supervisory responsibility and supports the Housing Department and Village staff through file preparation, data entry, tracking, and reporting. This is a hybrid position combining remote and in-office work, with a flexible schedule designed to meet PVM’s needs. Regular travel between Villages, up to 50%, is required for file audits, training support, and coverage of compliance-related tasks during staff vacancies or absences.

Requirements

Associate’s degree in business or a related field, or equivalent experience.
Certified Occupancy Specialist (COS) certification or equivalent, and/or Tax Credit Specialist (TCS) certification or equivalent, required.
Proficiency with RealPage Onesite, Microsoft Word, Excel, and Outlook, and housing software such as ICAM, TRACS, EIV, and MSHDA COL.
Valid driver’s license.
Ability to perform accurate, detail-oriented work and stay organized.
Ability to manage time, meet deadlines, track open items through completion, and consistently follow established processes.
Effective written and oral communication skills, including the ability to follow verbal and written directions.
Ability to handle sensitive resident and financial information confidentially.
Ability to learn and accurately use housing compliance software and reporting systems.
Ability to work cooperatively with the Compliance & Training Specialist and Village staff.
Ability to complete tasks under pressure, use common sense to resolve problems, and maintain accountability.
Ability to work effectively with people regardless of age, gender, race, ethnicity, religion, or job type.
Ability to identify and correct conditions that affect employee safety.
Willingness to travel regularly between Villages, up to 50%, for audits, training support, and compliance coverage.

Nice To Haves

One to three years of experience in HUD/MSHDA regulatory compliance, affordable housing administration, or related file or records administration.
Senior housing experience.

Responsibilities

Maintain and organize assigned Villages’ resident files to ensure records are accurate, complete, and audit-ready under HUD and Section 42 requirements.
Review initial, annual, and interim certifications, verifying income, assets, and household composition documentation for accuracy and completeness.
Enter and update resident data in HUD Secure Systems, EIV, and MSHDA COL software.
Run, review, file, and monitor required HUD Village EIV reports, flagging discrepancies for follow-up.
Prepare resident files and supporting documentation for Management and Occupancy Reviews (MORs) and REAC inspections.
Conduct file audits at assigned Villages using established checklists and document findings for review.
Track outstanding and expiring recertifications and required file corrections, and follow up with Village staff on open items.
Assist in scheduling compliance training for Village staff and prepare training materials and sign-in documentation.
Run and distribute required monthly, quarterly, and annual compliance reports, including EIV, TRACS, and MSHDA COL reports.
Maintain current compliance tracking logs and spreadsheets, including recertification calendars, waitlist documentation, and file correction logs.
Support setup of new resident files and software access for new Villages or staff under supervision.
Respond to routine compliance questions from Village staff and escalate complex or unresolved issues.
Organize and archive resident, move-out, and compliance files in accordance with retention requirements.
Assist with data entry and quality-control review of housing software records to identify and flag discrepancies.
Help prepare correspondence, notices, and standardized forms used in recertification and file compliance.
Attend Village site visits as needed to support file reviews and staff training.
Attend Village Administrator Team meetings at least once per quarter.
Float between Villages as needed to cover compliance-related work during staff vacancies, absences, or periods of increased volume.
Keep binders, checklists, and reference materials current for HUD, Section 42, and MSHDA compliance requirements.
Follow organizational, safety, and applicable federal, state, and local policies, procedures, and regulations.
Perform other duties as assigned.