Housekeeping Administrative Assistant - Full-Time

CoralTree Hospitality•Ivins, UT

1d•Onsite

About The Position

The Housekeeping Administrative Assistant at Black Desert Resort plays a vital role in supporting the efficient and organized operation of the Housekeeping Department. This position provides clerical and scheduling assistance, helps manage inventory and internal communications, and ensures accurate recordkeeping. The ideal candidate is highly organized, dependable, and able to work in a fast-paced luxury resort environment.

Requirements

1–2 years of experience in an administrative or office support role, preferably in hospitality or housekeeping.
Proficiency with Microsoft Office Suite (especially Excel and Outlook).
Excellent communication skills with a high level of accuracy in written documentation.
Familiarity with hotel PMS or facilities systems (e.g., Opera, Nuvola, HotSOS) preferred.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

Bilingual (English/Spanish) a plus.

Responsibilities

Provide daily administrative support to the Director and Assistant Director of Housekeeping.
Manage and update team schedules, track attendance, and assist in coordinating shift coverage.
Organize and distribute daily room assignments, inspection sheets, and cleaning reports.
Maintain department records, including inventory logs, lost and found reports, and supply usage tracking.
Coordinate ordering and restocking of linens, uniforms, guest amenities, and cleaning supplies.
Respond to interdepartmental requests and help prioritize daily task flow.
Assist in onboarding new team members by preparing training materials and documentation.
Monitor and update the work order system (Nuvola or similar), ensuring timely task assignment and resolution.
Assist with payroll tracking and data entry for timekeeping and reporting.
Handle filing, copying, data entry, and perform other duties as needed.