Household Manager (with Meal Prep Support)

Sage Haus•Oakland, CA

4d•Onsite

About The Position

We are a lively, busy family of five living in the heart of Oakland, with three wonderful children—6 months, 4 years, and 8 years old. Our home is full of dynamic energy, love, and the beautiful rhythm of everyday family life. With both parents balancing full, evolving careers—one of which includes occasional travel—we deeply value a home environment that runs smoothly and feels grounded, so we can stay present for both our work and our family. We are high-functioning and care not only about how our home operates, but how it feels. We value systems, efficiency, and clear communication, alongside warmth, humor, and a positive, growth-oriented mindset. We’re intentional about our time, our health, and creating space to be more present—with our children, with each other, and within our individual pursuits. As our family has grown, we’ve recognized the importance of thoughtful, hands-on support. We already have a beloved housekeeper and are now looking to build on that foundation with additional support to help manage the day-to-day flow of our home with ease and consistency. We believe in open, honest communication and fostering a calm, respectful environment—even in the midst of busy moments. We are clear in our expectations, collaborative in our approach, and committed to creating a space where everyone feels supported and set up for success. At the core, we see our home as a team effort, and we’re looking forward to welcoming someone who understands family dynamics and appreciates being part of a well-functioning, supportive household.

Requirements

Maintain a smoke-free environment
Reliable transportation
Ownership-oriented House Manager who takes initiative and follows through.
Comfortable maintaining established systems (including a Notion-based home hub), while also identifying opportunities to improve and add value over time.
Tech-comfortable, detail-oriented, and operationally strong.
Confident coordinating logistics, managing vendors, and keeping everything running seamlessly behind the scenes.
Able to hold multiple moving pieces while keeping things calm, organized, and on track.
Anticipate needs before they arise and handle them with efficiency and discretion.
Collaborative, coachable team player who is open to feedback and confident leading within your lane.
Respect existing family systems, integrate thoughtfully, and elevate the home through your presence and work.
Seeking a long-term fit where you can become a trusted extension of the family.
Rolls up sleeves, takes ownership, and makes things happen with a positive, grounded approach to supporting the home and family.
Ownership mindset: closes loops independently and takes full responsibility for outcomes
Proactive and anticipatory: sees what’s coming and handles it before it becomes an issue
Highly organized and structured: thrives managing schedules, systems, and logistics
Operationally strong: experienced in running a busy household, coordinating vendors, and managing moving parts
Tech-savvy: confident using and maintaining digital systems
Adaptable and solution-oriented: able to pivot as family needs evolve
Collaborative and coachable: open to feedback and aligned with a team-first mindset
Energetic and hands-on: willing to jump in wherever needed, from meal prep to household support
Long-term intentions: seeking a meaningful role as a trusted extension of the family
Background check required.

Nice To Haves

CPR and First Aid certification
Notion experience a strong plus

Responsibilities

Maintain and organize household systems
Perform daily tidying and reset of home.
Coordinate seasonal swaps (clothing, décor, bedding)
Manage donation drop-offs and event/holiday preparation
Organize toys, gear, and other storage areas as needed
Pack and unpack for family travel
Care for indoor plants and flower arrangements
Change batteries, light bulbs, and smoke detectors
Restock pantry, fridge, and household supplies
Manage ongoing household supply lists
Oversee household orders and subscriptions (Amazon, Costco, Target)
Break down boxes from deliveries
Prepare healthy meals and snacks for children, following dietary restrictions (no nuts at school, etc.)
Plan and cook weekly meals for the family
Manage kitchen upkeep and meal prep consistency
Schedule and track vehicle maintenance (oil changes, registration)
Clean and organize the family vehicles
Coordinate vendor services (handyman, landscaping, etc.)
Oversee home repairs and seasonal maintenance tasks (e.g., HVAC cleaning, gutter cleaning)
Manage outdoor space upkeep
Manage the family calendar and schedule, including school events, appointments, and travel plans
Assist with research for family activities and support during family travel planning
Plan and coordinate logistics for family trips, including camp research and registration, weather planning, packing, kids' activities, and troubleshooting
Coordinate events and appointments
Track receipts and manage budget for future home renovations