Household Manager & Personal Assistant

Sage Haus•Philadelphia, PA

2d•$35 - $40•Onsite

About The Position

We are a busy family of four based in Philadelphia, with demanding professional schedules. We are often traveling or working long hours, which means our household runs best when someone is a step ahead — anticipating needs, managing details, and keeping things running smoothly without being asked twice. We are looking for someone who can bring consistency to the day-to-day while also helping us tackle the larger organizational, maintenance, and home improvement projects that can easily fall to the bottom of the list during a busy week. A significant part of this role will be helping us create a greater sense of order and continuity across our homes. This may mean organizing a space that needs attention, managing a running household to-do list, coordinating with vendors, overseeing a repair or construction project, or simply noticing what needs to be done and taking care of it. We value professionalism, discretion, initiative, and follow-through. We want a trusted partner who can learn how our household operates, anticipate needs, and progressively take more off our plates.

Requirements

2+ years of professional house manager, executive assistant, or personal assistant experience in a private household setting
Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation with valid driver's license; mileage reimbursement provided.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.
NDA required prior to start.

Nice To Haves

You are polished, highly organized, trustworthy, and experienced, with a strong personal assistant sensibility alongside hands-on household management skills.
You are someone who quickly understands what needs to happen, takes ownership, and follows a task all the way through without requiring significant oversight.
You are naturally proactive and observant. If you notice an organizational system isn't working, a household item needs attention, or a project has stalled, your instinct is to determine the next step and move it forward.
You are comfortable managing competing priorities and know how to distinguish between something that requires the family's input and something you can confidently handle independently.
Professionalism and communication are especially important in this role. You are well-spoken, thoughtful, and comfortable representing the family when communicating with contractors, vendors, property managers, service providers, and other household professionals.
You exercise good judgment and discretion and understand the level of trust involved in working within a private home.
You aren't afraid to roll up your sleeves. This is not a purely administrative position. You are equally comfortable overseeing a contractor, researching solutions for a household project, reorganizing a closet or storage area, completing laundry, resetting the home, or handling an errand that needs to get done.
Ideally, you are well-seasoned and bring enough experience to confidently operate independently while remaining flexible about how the family prefers things to be done.
You have a creative eye for organization and home functionality and genuinely enjoy improving the spaces and systems around you.
Above all, you are a "just get it done" person: resourceful, dependable, solutions-oriented, and consistently a step ahead.

Responsibilities

Create and maintain household organization systems; daily resets to keep the home running smoothly
Prep home for cleaners (light tidying, dishes, surfaces, vacuuming high-traffic areas) and coordinate linen organization so cleaners can make beds efficiently
Seasonal swaps for clothing, decor, and bedding; holiday decorating and guest prep
Coordinate donation drop-offs
Indoor plant care and routine upkeep (batteries, light bulbs, smoke detectors, air filters)
Manage humidifier and air purifier maintenance
Serve as the primary point of contact for all vendors including cleaners, contractors, landscapers, and pest control
Handle vendor scheduling, payment coordination, and email communication
Research and coordinate repair quotes; assist in managing construction or renovation projects (deck, garage, porch)
Seasonal outdoor and property maintenance; manage outdoor spaces
Occasional coordination with staff at other family properties
Tackle larger organizational projects including closets, pantry, porch, garage, and gear storage
Coordinate and support construction-related projects as needed
Restock pantry, fridge, and household supplies; manage running supply lists
Manage household subscriptions and orders (Amazon, Costco, Target, Instacart) including put-away
Handle returns, dry cleaning, mail, package handling, and box breakdown
Gift shopping and miscellaneous errand support
Prep-chef level assistance approximately 2 times per week: washing, chopping, marinating proteins, and preparing meals through to oven-ready
Grocery shopping assistance and Instacart order management
Kitchen cleanup and maintenance after cooking
Wash, fold, organize, and put away laundry; occasional ironing and steaming
Linen rotation and linen closet organization
Maintain a tidy and well-stocked laundry area; special organizational projects as needed
Schedule and coordinate family vehicle maintenance and service appointments
Fueling, cleaning, and organizing family vehicles
Track registration and insurance documentation
Maintain awareness of household calendar including family schedules, vendor appointments, and travel
Coordinate with the family's other support staff as needed
Receipt and budget tracking; assist with bill and credit card management
Travel planning and logistics support
Event and appointment coordination, including managing queues or waitlists when needed
Very occasional backup pickup and drop-off support