Household Manager & Family Assistant (w/ Meal Prep Support)

Sage Haus•Wilton, CT

5d•Onsite

About The Position

We are a warm, welcoming, and deeply connected family with four children spanning a wide range of ages, from elementary school through young adulthood. Our home is active, dynamic, and full of personality, and we're looking for someone who is excited by the opportunity to become a meaningful and trusted part of our family's day-to-day life. At the heart of our home is a strong sense of connection. Shared meals, thoughtful routines, and showing up for one another matter deeply to us. We're seeking more than someone who can simply manage household tasks—we're looking for a trusted partner who genuinely enjoys supporting families and takes pride in creating an environment that feels organized, welcoming, and cared for. The ideal candidate is highly organized, proactive, and naturally service-minded. You are someone who notices what needs to be done before being asked, enjoys creating order amidst a busy schedule, and finds fulfillment in helping a family thrive. This role requires strong operational skills, but equally important is a desire to become invested in the success and well-being of the household. The right person will bring warmth, discretion, flexibility, and a steady presence while helping ensure the home runs smoothly and efficiently each day. Above all, our ideal candidate is looking for a long-term opportunity where they can make a meaningful impact, become invested in a family's success, and grow alongside them for years to come.

Requirements

Authorized to work in the United States
Maintain a smoke-free environment
Reliable transportation (mileage reimbursement provided)
Must love kindergarteners and teenagers
Comfortable caring for an intelligent, precocious child with medical needs
Able to lift up to 40 lbs
Strong swimmer
Comfortable around dogs
Passion for preparing healthy, nourishing family meals
Organized & Operations–Oriented: Naturally bring structure and calm to a busy home by managing daily flow, coordinating multiple schedules, and overseeing household systems, including directing and supporting existing help to ensure everything runs smoothly
Proactive & Take-Charge Leader: Anticipate needs before they arise, take initiative without needing detailed instructions, and confidently keep the household moving forward in a fast-paced, constantly shifting environment
Strong Scheduling & Coordination Skills: Skilled at managing complex family calendars, coordinating multiple children’s overlapping sports and activities, and solving for logistics across a dynamic weekly schedule
Experienced & Confident Family Cook: Comfortable meal planning 7x/week and cooking 5x/week, preparing healthy, protein-forward meals, managing grocery shopping, and supporting a consistent family dinner routine that is central to daily life
Medically Comfortable & Calm Under Pressure: Fully at ease in a medically complex environment, including supporting a child with serious illness, administering basic medications, recognizing when escalation is needed, and transporting a child to medical care when required
Warm, Steady Presence with Children & Teens: Comfortable engaging with kids of varying ages, especially teenagers, by being warm, approachable, and trusted in the home
Highly Discreet & Trustworthy: Understands the importance of confidentiality in a close-knit community, able to protect family privacy
Flexible, Adaptable & Independent: Comfortable with shifting schedules, overnights, occasional weekends, and independently running the household during travel/periods of heightened medical need
Strong Communicator & Coordinator: Confident managing communication across family members and household helpers, giving clear direction, and ensuring alignment across competing priorities while maintaining a calm tone
Passionate About Creating a Warm Family Environment: Values connection, participates in the rhythm of family life, and contributes to a home where meals, routines, and togetherness are central
This role requires a background check.

Nice To Haves

Clinical or caregiving backgrounds (nursing, PT, special education, psychology) preferred
Familiarity with anti-inflammatory cooking is a plus

Responsibilities

School and activity pick-ups/drop-offs
Supervision of children/back-up childcare
Administering medication to school-aged daughter
Occasional overnight/weekend care at least 4x/month
Prep backpacks/clothing/snacks
Prep healthy, protein-forward meals/snacks/breakfasts 5x/week and plan meals 7x/week
Batch-cooking of meals/snacks to leave fridge stocked for days off
Prep school lunches
Grocery shopping for recipe items and pantry/fridge staples
Follow dietary needs and preferences
Kitchen clean-up and maintenance
Occasional deep cleaning of fridge and disposal of expired items
Calendar management of household schedules, including looking ahead for bottlenecks and identifying solutions
Travel planning and logistics
Household email management
Receipt/budget tracking of expenses incurred as Household Manager
Event and appointment coordination, including children’s activities/camps
Restock pantry, fridge, and household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping/wrapping
Mail and package handling
Breakdown boxes
Create and maintain household organization systems
Daily resets and prep home for weekly cleaners, including directing them on priorities for day
Light tidying including putting away dishes, wiping surfaces, and vacuuming high-traffic areas
Seasonal swaps of clothing, décor, bedding
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing/unpacking for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, etc.
Oversee cleaners, contractors, landscapers
Research and coordinate repairs and quotes
Water lawn and outdoor plants
Clean outdoor furniture and cushions
Sweep porch/deck
Schedule maintenance
Fueling, cleaning, and organizing of vehicles
Track registration and insurance
Walking dog 1x/day
Vet/grooming scheduling as needed