Household Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Wexford, PA

6d•Onsite

About The Position

We’re a lively, warm family of four in Wexford, PA— the kind of home where there’s always a backpack by the door, a dog who’s thrilled to see you, and a busy week unfolding on the calendar. Both parents are in senior executive roles (one primarily working from home, the other with frequent travel), so our days move quickly, and plans can shift. We have two school-aged kids with full schedules and a friendly yellow lab. When the counters are clear, the laundry is handled, and the week feels organized, everyone in the house feels a sense of calm and lightness-giving us a true ability to connect as a family. We already have some support in place with our bi-weekly cleaners, so this role is about keeping the household running smoothly day to day: staying ahead of the details, coordinating other household help, and helping us maintain systems that reduce stress. What this role looks like in practice: you’ll be the steady, capable presence who helps the household stay one step ahead — making sure laundry doesn’t pile up, the pantry is stocked, the kids’ logistics are covered, and the home feels welcoming and ready for whatever the week brings. In return, you’ll be working with a family that values professionalism, trust, and mutual respect — we appreciate initiative, and we notice great work.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including flu and COVID-19 vaccines), subject to applicable legal accommodations.
Highly organized and detail-oriented (a true project-manager mindset)
Take ownership: start tasks, finish them, and don’t need step-by-step direction.
Polished and professional — comfortable representing the family when interacting with schools, vendors, and the broader community
Warm without being another thing to manage.
Tech-savvy and confident using the family’s Skylight system to keep calendars, lists, and schedules updated.

Nice To Haves

Ability to walk into a busy home, take one look around, and know exactly what to do next — reset the kitchen, start a laundry load, clear the counters, and quietly get the house back to “caught up.”
Understanding that the to-do list never really stops for families.
Enjoy bringing order to a fast-moving week — and helping a family feel calmer, more organized, and more present with their kids, especially as the school year begins and schedules get even more complex.

Responsibilities

Create and/or Maintain household organization systems
Daily resets and prep home for biweekly cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Guest prep and clean-up-including refreshing bedding, linens, etc.
Unpacking from travel
Change batteries, light bulbs, smoke detectors, etc. as needed
Wash, fold, and put away laundry for the full household
Ironing, steaming, and special garment care, as needed
Full linen rotation for all beds
Keep the laundry area tidy and well-stocked
Batch breakfast prep at the start of the week (grab-and-go items)
Plan, shop for, and prep 2–3 family dinners per week
Prep school lunches
Grocery shopping primarily at Whole Foods; occasional Trader Joe's run
Kitchen clean-up and maintenance
Follow family food preferences (organic produce, etc.)
Restock pantry, fridge, and household supplies
Manage running household supply lists
Manage household returns (Amazon, Target, etc.)
General errands: pharmacy pickups, Target runs, dry cleaning drop-off and pickup, etc.
Gift shopping for birthday parties, teacher appreciation, and similar occasions
Occasional afternoon pickups and drop-offs (as needed)
Light supervision and backup care for kids days off school, date nights or occasional evening coverage
Kid-related errands (last-minute school items, spirit days, etc.)
Kids' room tidying and seasonal clothing organization
Dog walking as needed
Vet and grooming scheduling and transport for the family dog
Maintain pet supply inventory (food, treats, supplies)
Occasional deep cleaning of fridge, oven, and baseboards
Refresh mudroom, garage, and entryways
Clean humidifiers and air purifiers
Seasonal and ongoing organizational projects (toys, gear, kids' spaces, linen closets, appliance storage, etc.)
Keep the family vehicle clean and cleared out after activities (as needed)
Serve as the on-site point of contact for service providers (HVAC, handyman, etc.)
Research repairs and coordinate quotes as needed
Maintain and update the Skylight shared household calendar and grocery list
Phone calls to schedule, reschedule, or cancel appointments (doctors, haircuts, kids' activities, etc.)