Household Manager & Family Assistant (with Childcare & Meal Prep Support)

Sage Haus•Westport, CT

4d•$35 - $40•Onsite

About The Position

We are an active, on-the-go family of five based in Westport, looking for an exceptional House Manager who thrives in a dynamic environment and loves creating order amidst the beautiful chaos of family life. With two working parents in demanding, creative careers and three energetic, sports-obsessed boys, our days are busy, ever-changing, and full of moving parts. We already have great support in place—a housekeeper, a remote Executive Assistant, and some part-time childcare—but what we've been missing is the person who ties it all together. We need someone who doesn't just help, but truly owns the role from start to finish. Someone who keeps projects moving, manages the details, anticipates needs, and ensures nothing falls through the cracks. Our boys are high-energy, funny, and deeply loved. We value outdoor play, independence, and a screen-free childhood. The right person genuinely enjoys children, can confidently step into childcare when needed, and naturally balances warmth with structure. Whether it's helping with after-school routines, involving the boys in age-appropriate tasks, or simply being a calm, steady presence, you'll become an important part of our family's rhythm. Our schedule changes often—sports, school events, travel, NYC day trips, and last-minute shifts are simply part of life. We're looking for someone who doesn't just adapt to change, but anticipates it. Meal planning, organizing calendars, staying on top of school and sports communications, managing appointments, keeping the home organized, and seeing projects through to completion are all central to this role. Throughout ski season and occasional international travel, you'll confidently manage our home base, coordinate vendors, maintain organization, and ensure everything is ready for our return. Above all, we're looking for someone with a true ownership mentality—a proactive, adaptable, solutions-oriented House Manager who enjoys bringing calm to busy households. You're highly organized, naturally think several steps ahead, and take genuine pride in making life easier for the family you support.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment
Reliable transportation
CPR and First Aid certified (or willing to obtain prior to start)

Nice To Haves

Executive Assistant's brain and a House Manager's hands
Highly organized, self-directed, and take true ownership
Sees projects through from start to finish
Thinks like a project manager
Anticipates needs, stays several steps ahead, and thrives in an environment where priorities shift daily
Brings solutions, not problems, and confidently keeps everything moving without constant direction or check-ins
Warm, confident, and naturally authoritative with children
Genuinely enjoys kids, understands their big personalities and emotions, and knows how to balance fun with structure
Comfortable setting boundaries with kindness, stepping into childcare when needed, and encouraging independence by involving the boys in age-appropriate responsibilities
Communicates clearly and efficiently
Moves through the home like a professional: present, capable, and unobtrusive
Calm, professional, and quietly make life easier simply because you're thinking ahead
Takes pride in owning the details
Understands that a well-run household isn't about checking boxes—it's about creating a home that feels calm, organized, and effortlessly supported.

Responsibilities

Create and/or maintain household organization systems
Complete daily resets and light tidying: dishes, kitchen surfaces, light vacuuming of high-traffic areas, emptying and reloading the dishwasher
Manage seasonal clothing swaps for the mudroom and kids' wardrobes; sort and organize by size and growth stage; coordinate donation drop-offs for outgrown items
Care for indoor plants; maintain humidifiers, air purifiers, and household water filtration systems
Replace batteries, light bulbs, and smoke detectors as needed
Prepare home for holidays/seasonal changes and special events (birthdays, etc.)
Pack and unpack for family travel, particularly for the kids
Complete the full laundry cycle: wash, move to dryer or hang-dry, sort, and return to the correct rooms and drawers
Sort children's’ clothing carefully by size label; hang-dry certain items
Handle linen rotation and resets as needed; manage towels and pool items
Assist with steaming and special garment care as needed
Reset laundry room after each housekeeper visit; maintain a tidy, well-stocked laundry area
Manage grocery ordering & sourcing across multiple vendors: Whole Foods, local markets, and Thrive Market
Maintain and manage household Amazon and subscription orders
Manage incoming mail and packages: unbox, sort; handle returns efficiently
Handle dry cleaning, gift shopping, and other household errands as needed
Break down boxes and maintain organized entry and utility areas
Meal prep primarily for the kids and is a top priority; adult meals/prep is more flexible
Wash, prep, and store produce upon delivery; keep colander containers ready in the fridge
Keep a running stock of favorite foods for picky eaters at all times
Batch cook & freeze staples (soups, protein waffles and pancakes for kids' breakfasts)
Prepare twice-weekly fresh salads
Prep and pack school lunches five days per week
Accommodate dietary needs across the household: children are vegetarian and light on dairy; one parent is vegan; the other is gluten-free and eats meat; all children are highly selective eaters
Keep fridge, freezer, and pantry well organized; remove expired or unused items at regular intervals; weekly reset of fridge before new grocery orders
Provide after-school supervision and childcare
1–2x per week date night coverage
Flexible for morning or afternoon drop-offs or pickups
Prep backpacks, snacks, and clothing
Manage children’s school and sports scheduling, flag communications from school apps, and stay ahead of schedule changes
Involve children in age-appropriate household tasks and tidying; support a screen-free, active environment
Full calendar management, including household schedules (sports, school, etc.)
Travel planning and logistics
Receipt and budget tracking
Event and appointment coordination
Schedule and coordinate overdue and routine vehicle maintenance
Manage seasonal tire swaps
Keep glove box current with registration, insurance, and other documents
Management of train parking and beach passes
Fuel, clean, and organize the family vehicle as needed
Serve as the on-site point of contact for cleaners, landscapers, contractors, and pool service
Research and coordinate repairs, schedule quotes, and follow through on completion
Maintain and reset outdoor spaces: collect bathing suits, towels, kids' toys, and sporting equipment from the yard; cover furniture, sweep patios as needed
Refresh garage/mudroom/entry
Clean humidifiers/air purifiers/house water filter systems
Proactively identify and own organizational projects — garage, sports closet, bikes, outdoor gear — without waiting to be asked
Manage the home during family travel periods: receive packages, oversee vendor visits, deep cleaning, and keep organizational projects moving
Decluttering & reorganizing spaces with clear, easy systems