Household Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Fairhope, AL

5d•$28 - $32•Onsite

About The Position

We are a busy, warm, and high-functioning household with four kids ranging from elementary school through college age. Our home is full of life, laughter, animals, and a whole lot of love — but it takes real effort to keep it all running smoothly, and we are ready for the right person to step in and help us do that well. Our household has two working parents: one who works from home on a night schedule and another who runs a flexible but full work-from-home business during the day. Because our schedules overlap and offset each other, the house is always in use, and the rhythm of the home rarely slows down. We have three kids in school across different campuses, which means afternoon pickups are a significant daily commitment. During the summer months, the house is even more lively with kids around throughout the day. We are not a chaotic family — quite the opposite. We have solid systems already in place, and we take pride in a home that feels tidy and intentional. What we need is someone who can help us maintain and build on what we have. The areas where we most feel the weight are laundry (daily, and it is never-ending with school uniforms and sports gear), meal prep and grocery management, keeping the household stocked and running without things falling through the cracks, and school pickups. When everything is clicking, the house feels calm and welcoming — and that is the goal. We are a family that appreciates directness, humor, and someone who takes quiet pride in a job done well. We give feedback openly and respectfully, and we expect the same in return. We genuinely want this to be a great fit for both sides, and we are ready to invest in the right person.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation required; mileage reimbursement provided.
Vaccinations required (general); flu shot strongly preferred.
Fragrance-free preferred; strong scents are not tolerated in the home.
Comfort with animals of all kinds--we have dogs, a cat, 2 birds and a hedgehog

Nice To Haves

The ideal candidate for this role is someone who walks into a room and immediately sees what needs to be done — and then just does it.
We are looking for a person who is warm, grounded, and genuinely service-minded.
Someone who does not need a task list to tell them the laundry needs switching or the fruit bowl is empty.
Someone who will notice that the kids' bathroom ran out of shampoo and quietly handle it before anyone has to ask.
You are proactive by nature.
You plan ahead.
You make confident decisions within your scope without needing permission for every small thing, and you communicate openly when something comes up.
You take pride in the details, whether that is a freshly made bed, a fully stocked pantry, or a kitchen left spotless after dinner.
You are resilient and steady — you can hear "actually, we do it a different way" and take that as helpful information rather than criticism.
You are comfortable and at ease around kids of different ages and temperaments.
You know how to read the room and meet each child where they are.
When the school-age kids want to join in on cooking, you welcome it.
You are not a pushover, but you are also not rigid — you bring flexibility and good humor to an environment that has a lot of moving parts.
Above all, you are the kind of person who takes true ownership of a household.
You show up with energy, you follow through, and you leave the family's home better than you found it every single day.
If someone once described their House Manager as "the extra set of hands I didn’t know I needed," you understand exactly what that means — and you are proud of it.

Responsibilities

Daily laundry — school uniforms and PE uniforms are a daily staple
Bed linen rotation weekly
Spot treatment and washing of furniture slipcovers monthly (multi-day process)
Occasional ironing or steaming
Maintain a tidy, organized, and well-stocked laundry area
Daily school pickup Monday–Friday: approximately 1 hour and 40–45 minutes round trip
Depart by approximately 2:00 PM for first pickup, then continue to second school
Occasional kid-related errands
Light backup supervision when needed; children are largely self-sufficient
Prepare and fully execute dinner 4–5 nights per week — meals should be ready to serve or easy to reheat
Follow household dietary needs: gluten-free and dairy-free for one parent, peanut allergy (no peanuts in cooking), no fried foods
Prep healthy snacks and staples (hard-boiled eggs, washed and cut fruit, batch proteins and grains)
Grocery shopping (Publix)
Kitchen cleanup and maintenance after cooking; keep coffee maker clean and ground coffee stocked at all times
Be comfortable with older children joining in on cooking when interested
Keep the pantry, fridge, and household supplies stocked so nothing runs completely out
Manage running supply lists and restock proactively
Handle Costco orders weekly; occasional Walmart/Target orders and household subscriptions
Returns, post office runs (approximately twice a month), and occasional gift shopping
Receive and handle incoming mail and packages; break down boxes
Manage paper recycling bins in the home and roll the recycling bin to the curb on Mondays; bring back after pickup
Daily resets: light tidying, dishes, surfaces, towels, and vacuuming high-traffic areas
Coordinate with house cleaners and be present during their visits, cleaners arrive at 8; will need house manager to check their work
Maintain existing household organization systems
Seasonal decor transitions
Coordinate and prepare donation drop-offs as items accumulate
Change batteries, light bulbs, and smoke detectors as needed; replace air filters when the indicator light comes on
Occasional organizational projects (sunroom fitness equipment, closets, pantry)
Walk dogs once daily (note: one dog has vision challenges, one tends to bark — patience and calm handling appreciated)
Coordinate with the mobile groomer when she visits the home
Monitor and restock pet supplies proactively
Fuel, clean, and organize family vehicle weekly
Schedule routine vehicle maintenance
Oversee the biweekly cleaning service
Occasional fridge deep clean; keep oven maintained
Refresh the home's entryway/foyer regularly
Coordinate professional area rug cleaning twice a year
Be present when contractors, handymen, or landscapers are on-site
Coordinate seasonal outdoor furniture maintenance
Manage outdoor spaces as needed
Awareness of family calendar (including household schedules)
Receipt/budget tracking for expenses incurred as house manager