House Manager & Family Assistant

Sage Haus•Oak Ridge, NC

71d•Onsite

About The Position

We are a busy family of five, with school age children, balancing full-time careers with raising three energetic kids and caring for our two pets. One of us works from a nearby office (and sometimes from home, while the other commutes to a nearby city, and we’re always trying to make the most of our time together. Family time and intentional parenting are incredibly important to us, and we’re looking for someone who can handle all the behind-the-scenes tasks—organizing, scheduling, and planning—so we can focus on what really matters. We need someone who can help keep things running smoothly, taking the prep work off our plates so we can truly enjoy time with our kids. Family values are at the heart of everything we do, and we want someone who shares that commitment to help create an efficient, well-managed home that allows us to cherish our time as a family. This role is less about childcare and more about creating structure and flow. We need someone who thrives on organization, loves bringing order to busy environments, and takes initiative without needing constant direction. The right person will be proactive, detail-oriented, and comfortable managing calendars, errands, household coordination, vendor appointments, and planning ahead so that our evenings and weekends can truly be focused on connection—not logistics. Trust, discretion, and reliability are extremely important to us. We are looking for someone who values family as much as we do and understands that their support directly impacts the quality of time we get to spend with our children. We hope to build a long-term relationship with someone who sees this not just as a job, but as a meaningful partnership in supporting a thriving, well-managed home. Our home is busy, warm, and full of life. We appreciate clear communication, flexibility when schedules shift, and a positive attitude. In return, we value and respect the people who support us, aim to create a collaborative environment, and deeply appreciate someone who takes pride in helping a household run seamlessly.

Requirements

Can maintain a smoke-free environment
Must have reliable transportation; family will provide reimbursement for mileage used while for errands or pickup/drop-off
Comfortable working in a home with pets
Able to adapt to a flexible schedule based on family needs
Tech-savvy; comfortable using household technology and apps (such as Skylight calendar) for organization, managing family schedules, and supporting children's learning through age-appropriate games and devices
Experience with children is essential for this role, requiring a proven ability to engage, supervise, and support children in a nurturing and structured environment
Proactive: You take initiative and think two steps ahead, ensuring everything runs smoothly even before it's asked of you.
Organized: You love creating systems and maintaining clear calendars, checklists, and plans to keep everything in order.
Professional: You approach your work with a high level of integrity, respect, and a commitment to creating a collaborative, well-managed home.
Detail-Oriented: You handle multiple moving pieces at once and ensure no task is overlooked, from schedules to vendor appointments.
Reliable: You consistently follow through on tasks and provide dependable support, even when schedules change.
Communicative: You provide regular updates and ask clarifying questions to ensure everyone is aligned and informed.
Flexible: You adapt easily when things shift and manage changes with a positive, calm attitude.
Supportive: You provide emotional support and structure to children, ensuring routines and transitions run smoothly.
Self-Starter: You work independently with a positive, professional attitude and maintain high standards of accuracy and timeliness.
Trustworthy: You handle information with discretion and are dependable, ready to become a long-term member of the family team.

Nice To Haves

CPR certification preferred

Responsibilities

Design and maintain household organization systems (closets, storage, pantry, toys)
Reset common areas daily (e.g., load/unload dishwasher, wipe down surfaces, tidy rooms)
Prepare home ahead of guests, events, holidays, or busy travel weeks
Manage and update the Skylight calendar daily, ensuring full alignment with digital calendars
Conduct quarterly home audits to declutter, reorganize, and refresh spaces
Coordinate seasonal clothing swaps, donation prep, and resale items if applicable
Supervise or coordinate with service providers/vendors
Track and restock household supplies using a digital inventory list, including groceries, toiletries, and other essentials.
Manage Amazon/Target/Instacart ordering efficiently
Track recurring subscription services and adjust as needed
Coordinate gift purchasing including wrapping and mailing
Maintain a rotating monthly meal plan aligned with schedules
Plan and prep healthy, from-scratch meals and snacks for the family, in addition to using HungryRoot, 2–3 nights per week
Pack school lunches and snacks
Keep fridge, freezer, and pantry organized
Prepare freezer meals ahead of heavy travel/work weeks
Manage kitchen cleanliness post-prep and meal service
Maintain weekly laundry rhythm (wash, dry, fold, and organize laundry)
Organize closets seasonally and remove outgrown items promptly
Pre-stage outfits for school events, travel, or special occasions
Track dry cleaning and ensure timely turnaround
Keep laundry areas tidy and stocked
Maintain feeding, walking, and medication schedule
Schedule and manage vet visits, grooming, and medications
Keep pet areas clean and odor-free
Monitor supply levels proactively
Provide after-school care and homework support
Confirm sports schedules weekly and prepare uniforms/equipment
Transport children to and from extracurricular activities
Reinforce routines and independence in children
Help maintain calm and structure during high-demand weeks
Light supervision and emotional support
Ensure vehicles are cleaned, organized, and stocked appropriately
Ensure vehicles are fueled before high-activity days
Track registration, insurance and service schedules
Maintain a master vendor list with contacts and service schedules
Coordinate household repairs and maintenance and provide summary reports
Obtain quotes and compare pricing for home services
Oversee patio and outdoor readiness
Serve as primary contact for vendors
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh high traffic areas of home
Organize special projects like holiday decorations or school-related events
Organize storage, seasonal decorations, and gear rotation
Create and maintain an annual household planning calendar
Create a recipe book by compiling family favorites for easy access
Manage book rotation, ensuring age-appropriate reading material is available
Manage family calendars, school events, and appointments
Handle basic budgeting or receipt tracking
Provide proactive communication and follow-through on tasks