Household Manager & Family Assistant

Sage Haus•Malvern, PA

33d•Onsite

About The Position

We're a warm, down-to-earth family with two school-age children, a beloved senior dog, and a home that is happiest when it feels calm, organized, and well cared for. One parent is home full-time and is deeply involved in the day-to-day care of the children, while the other has a demanding career that requires frequent travel throughout the month. Because of that rhythm, we're looking for someone who can become the steady operational foundation of our household—helping everything behind the scenes run smoothly so our family can spend more time enjoying one another. We value routines, thoughtful organization, healthy living, and creating an environment that feels welcoming and put together. We believe that small details—fresh sheets, an organized pantry, groceries thoughtfully stocked, laundry put away, and clutter reset before it piles up—make a tremendous difference in how our family experiences everyday life. We aren't looking for perfection; we're looking for consistency and someone who genuinely enjoys creating order. Our family spends summers at our beach home, where the pace slows down but the household still requires thoughtful management. During those months, the role shifts toward lighter logistical support—coordinating appointments, managing household needs from afar, preparing for the upcoming school year, overseeing deliveries and vendors, and helping ensure both homes remain organized. We'd love someone who can confidently oversee our current household assistance, landscapers, deep cleaners, etc., while keeping the household running seamlessly. Above all, we're looking for someone who takes pride in making life easier for others. The right person will naturally notice what needs attention before being asked, enjoy creating and maintaining systems that last, and find satisfaction in knowing they've made a meaningful impact on our family's everyday life.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment.
Reliable personal transportation required; mileage reimbursement provided for work-related errands.
Must be comfortable working in and maintaining a fragrance-free environment.
Comfortable working around a dog.

Nice To Haves

Genuinely loves organization—not just cleaning or tidying, but building thoughtful systems that make a household function better for a family.
Enjoys simplifying spaces, creating organizational systems, and transforming areas like closets, mudrooms, playrooms, linen closets, and pantries into spaces that are intuitive and easy to maintain.
Organizes for the future.
Naturally proactive and highly self-directed.
Anticipates needs, thinks several steps ahead, communicates clearly, and quietly takes ownership of responsibilities.
Takes pride in creating a home that simply flows.
Makes a family's priorities, their priorities.
Comfortable shopping for high-quality groceries, paying attention to organic food preferences and clean household products, and respecting fragrance-free environments.
Enjoys collaborating with others when needed, whether that's coordinating with household vendors or helping keep the family's shared calendar synchronized with a professional executive assistant.
Equally comfortable managing recurring responsibilities and taking on occasional projects that improve the home over time.
Finds fulfillment in making other people's lives easier.
Understands that exceptional household management isn't about checking off a task list—it's about creating peace of mind.
Naturally resets a room before leaving it, notices supplies running low before anyone else does, enjoys tackling organization projects, and takes genuine pride in a well-run home.

Responsibilities

Create and/or maintain household organization systems
Daily resets and prep home for cleaners (once per month)
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep - birthday party prep (gift)
Inventory for travel
Indoor plant care
Manage full-family laundry, including washing, folding, and putting items away
Manage regular bed linen and towel rotation and refreshing
Maintain a tidy, organized, and well-stocked laundry area
Prep 2-3 healthy meals per week
Prep school lunches
Grocery shopping (in store)
Follow dietary needs/preferences: Clean, organic foods
Daily kitchen clean-up and maintenance
Restock pantry/fridge/household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling (when family is away)
Inventory - purge/organize (towels)
Occasional deep cleans: fridge, oven, baseboards
Toy rotation and playroom organization
Ongoing organizational projects as systems are established and maintained
Prep backpacks/clothing/snacks
Assist with scheduling of children’s appointments (logistics, no transportation)
Kid-related errands
Prepare fresh homemade dog food (chicken and rice)
Take dog outside as needed; dog requires being carried due to mobility limitations (20 pounds)
Serve as backup pet-sitting support as needed
Maintain pet supplies
Coordinate and communicate with existing cleaners (once per month) and landscapers
Manage outdoor spaces at primary residence
Support property readiness for the summer home — inventory. Preparation for the family's return to the primary residence at the end of summer
Manage household and family calendars, working in tandem with the working parent's Chief of Staff to coordinate schedules, key dates, and logistics
Event and appointment coordination
Schedule maintenance
Fueling/cleaning/organizing vehicles
Track registration/insurance