Household Manager & Family Assistant (Part-Time)

Sage Haus•Jacksonville, FL

6d•$30 - $35•Onsite

About The Position

We are a busy, active family of five with three school-aged kids and a lovable, active dog. Our household runs at full speed. Between sports, activities, school logistics, and two working parents, there is always something in motion. Both parents work from home offices and are deeply invested in their professional work, which means the household needs someone who can take the reins without being directed at every turn. We live on the water in Jacksonville and love our home. It is where we host holidays, gather as a family, and recharge on the weekends (when we actually get to). Right now, weekends are consumed by prepping for the week ahead, and we are ready for that to change. We want to come home to a household that feels calm, organized, and ahead of schedule. We are looking for someone who becomes a true extension of our family's operations: someone who takes pride in the details, runs independently, and genuinely enjoys being part of a warm, active home. You are the kind of person who walks into a home and immediately sees what needs to happen, then makes it happen without being asked twice. You are highly organized, proactive, and systems-minded, with a natural ability to anticipate needs and stay five steps ahead. You thrive working independently, take initiative on projects, and look for ways to streamline and improve how things run. You are warm and comfortable around children without being the center of attention, and you understand that your presence supports the family without disrupting the flow of the household. You are a confident, capable problem-solver who communicates clearly and adapts easily to a fast-moving home. You love taking ownership of your domain and take pride in leaving things better than you found them.

Requirements

Reliable transportation required; mileage reimbursement provided when using a personal vehicle.
CPR and First Aid certified (or willing to obtain prior to start).
Ability to navigate multiple flights of stairs throughout the day as a regular part of the role.
Maintain a smoke-free environment.
Maintain a fragrance-free presence in the home.
Must be authorized to work in the United States.

Responsibilities

Occasional school pickups, once per week or as needed
Prepare backpacks, uniforms, snacks, and sports gear for daily activities
Support with kid-related errands, including school project supplies and activity prep
Backup childcare and supervision
Occasional overnight stays planned well in advance (compensated separately)
Perform daily household resets: tidying common areas, managing dishes, wiping surfaces, and vacuuming high-traffic areas
Create and maintain household organization systems across all areas of the home
Seasonal clothing and décor swaps, including support with holiday decorating
Pack and unpack for family travel as needed
Assist with event and guest prep for holidays and family gatherings hosted at the home
Coordinate donation drop-offs
Wash, fold, organize, and put away laundry for the entire family
Maintain a well-stocked and tidy laundry area
Manage linen rotation, with attention to bedding as needed
Prepare one fully cooked family dinner per week (Tuesdays)
Prepare two dinners per week in an oven-ready or finish-it-yourself format (Mondays and Wednesdays)
Stock the fridge and pantry for weekend meals
Prep daily school lunches
Weekly grocery shopping and pantry/fridge restocking with attention to a balanced mix of proteins, starches, and vegetables; no specific dietary restrictions
Manage running household supply lists and subscriptions (Amazon, Costco, Target)
Handle returns, dry cleaning, and gift shopping and wrapping for kids' birthday parties
Mail and package handling, including breaking down boxes
Midday walks or letting out the Golden Retriever as needed
Maintain dog food subscription and all pet supplies
Schedule grooming approximately every other week
Track and schedule veterinary appointments as needed
Dog-sitting while family is traveling
Schedule weekly cleaning for mom’s vehicle
Coordinate fueling and interior organization of both vehicles
Track vehicle maintenance, registration, and insurance renewal dates
Oversee and coordinate the biweekly cleaning crew and other household vendors (pest control, pressure washing, etc.)
Research and coordinate repair quotes and service appointments as needed
Manage outdoor spaces, including general backyard tidying and outdoor plant upkeep
Manage household and school calendars, including monitoring school emails for upcoming needs (field trips, supply requests, project deadlines)
Initial travel research to narrow down options for family review and final decisions
Event and appointment coordination as needed
Occasional deep cleans of the fridge, oven, and baseboards as needed
Organizational projects including closets, pantries, toy storage, and sports gear