Household Manager & Family Assistant w/ Meal Prep Support

Sage Haus•Mill Valley, CA

4d•$45 - $55•Onsite

About The Position

A family of four in Mill Valley, California, is seeking a warm, proactive, and organized Household Manager & Family Assistant to help manage the details that keep their home running. The family has two children, ages 10 and 13, and already receives professional cleaning support. This role focuses on household organization, healthy meal preparation, errands, administrative support, occasional family assistance, and support during a home renovation and transition back to the primary residence. The family is looking for a long-term partnership with someone who can create practical household systems, work independently, communicate thoughtfully, respect privacy and boundaries, and contribute to a calm, welcoming home. The position is part-time, approximately 20–25 hours per week, Monday through Thursday, with flexible scheduling between approximately 12:00 PM and 6:00 PM. Fridays and weekends are not required. Compensation is $45–$55 per hour, based on experience, and the start date is ASAP. The role requires a reliable personal vehicle and valid driver’s license for errands, and the ability to maintain a smoke-free and fragrance-free environment. Candidates must be authorized to work in the United States. Finalists will be required to complete a background check.

Requirements

Prior professional household management, family assistant, personal assistant, or comparable private household experience is preferred.
Strong organizational skills and the ability to create practical, sustainable household systems.
Experience with grocery shopping, healthy meal preparation, and whole foods cooking.
Reliable personal vehicle and valid driver’s license for errands.
Tech-savvy and comfortable with shared calendars, digital lists, and systems.
Excellent communication skills, discretion, and respect for personal boundaries.
Comfortable working around children and providing occasional back-up family support.
Ability to maintain a smoke-free and fragrance-free environment.
Must be authorized to work in the United States.
Punctual, dependable, conscientious, proactive, adaptable, and able to prioritize and act independently.
Three professional references with current contact information are requested as part of the application.
Finalists must complete a background check.

Nice To Haves

Experience creating and maintaining household organizational systems.
Experience preparing healthy meals and accommodating dietary preferences and food allergy precautions.
Comfort with spreadsheets, photographs, project tracking, and other digital organization tools.
Ability to work collaboratively alongside other household professionals.
Interest in wellness, healthy food, movement, nature, and intentional living.
A long-term mindset and interest in building a trusted partnership with the family.

Responsibilities

Create and maintain organized, functional household systems that support daily routines.
Keep common areas tidy, orderly, and welcoming between professional cleaning visits; complete household resets, including putting belongings away, straightening spaces, and managing trash and recycling.
Coordinate household priorities with existing cleaning professionals.
Organize closets, drawers, pantry spaces, children’s belongings, and sports equipment; manage decluttering, donations, and household drop-offs.
Assist with seasonal organization, holiday preparation, guest readiness, and packing and unpacking for family travel.
Learn and follow the family’s preferences for organizing, folding, storing, and caring for belongings.
Handle occasional small household tasks, such as replacing batteries, changing light bulbs, and minor sewing or mending.
Prepare approximately two simple, nourishing family dinners per week.
Grocery shop at local markets and maintain a thoughtfully stocked refrigerator, pantry, and kitchen.
Wash, chop, and prepare fruits and vegetables; prepare grab-and-go breakfast options and make food accessible for busy mornings.
Suggest simple, healthy meal ideas aligned with family preferences, accommodate dietary preferences and food allergy precautions, and clean and organize the kitchen after meal preparation.
Maintain household supply lists and proactively restock groceries, toiletries, and everyday essentials.
Shop for fresh flowers, gifts, specialty items, and household supplies; arrange flowers and refresh decorative touches.
Manage online returns and exchanges, dry cleaning, package drop-offs, donations, local pickups and deliveries, specialty errands, repairs, and household shopping.
Assist with gift baskets, care packages, and family gifting; take family vehicles for car washes or service appointments when requested.
Keep household errands organized and complete them efficiently.
Assist with household calendars, appointments, and family scheduling; maintain shared lists, spreadsheets, and digital organization systems.
Support children’s activity coordination and occasional carpool logistics.
Follow up on household-related emails, forms, registrations, and service requests; track household projects, outstanding tasks, and upcoming priorities.
Organize household information using notes, photographs, and digital tools; provide concise updates and anticipate needs with practical solutions.
Work warmly and respectfully around the two school-age children and provide occasional back-up school pickups or drop-offs as needed.
Help prepare the home and family essentials ahead of busy afternoons and evenings.
Support organization and household preparation during the renovation, including sorting and preparing belongings for the transition back to the primary residence.
Help establish household systems in the newly renovated home, coordinate small organizational projects and improvements, and follow room-specific care instructions for specialty finishes, surfaces, and furnishings.
Adapt to evolving household priorities as the family settles into its renovated space.