Household Manager / Family Assistant

Sage Haus•Miami, FL

22d•$40 - $45•Onsite

About The Position

The Household Manager / Family Assistant supports a busy, active, bilingual, multigenerational family with three young children in Miami. Working alongside existing household staff and involved family members, this person helps keep the home organized, efficient, and running smoothly. The role calls for a proactive, solutions-oriented self-starter who can assess household needs, establish lasting systems, coordinate vendors and projects, and take increasing ownership as trust and familiarity develop. The position includes occasional hands-on backup support for children but is not primarily a childcare role. The position is part-time, 25–30 hours per week, typically Monday through Friday for 5–6 hours per day between 10 AM and 5 PM, with some schedule flexibility required. Compensation is $40–$45 per hour, depending on experience. The start date is ASAP. The role is based in Miami, Florida, and requires reliable personal transportation; mileage reimbursement is provided for work-related use, and a family vehicle is available for child-related transportation and errands. Responsibilities span household organization and maintenance, inventory and errands, meal support, vendor and property oversight, family and child assistance, laundry and linens, vehicle upkeep, deep-cleaning and special projects, and administrative and personal-assistant support. The role also involves coordinating with the household’s existing team, managing contractors and service providers, and maintaining clear communication with the family. Applicants must be authorized to work in the United States and able to work in a smoke-free, fragrance-free environment. The role requires regularly lifting up to 50 pounds and comfort around water and pool environments, including awareness of pool safety when young children are present. CPR and First Aid certification are required, or the candidate must be willing to obtain them upon hire. Spanish fluency is strongly preferred. A background check and signed Non-Disclosure Agreement are required.

Requirements

Must be authorized to work in the United States.
Must maintain and work in a smoke-free environment.
Must maintain and work in a fragrance-free environment.
Reliable personal transportation is required; mileage reimbursement is provided for work-related personal vehicle use.
Must be able to lift up to 50 pounds regularly throughout the workday.
Must be comfortable around water and pool environments and demonstrate pool safety awareness when young children are present.
CPR and First Aid certification required, or willingness to obtain certification upon hire.
Must be comfortable providing hands-on backup support and supervision for young children when needed.
Must be comfortable collaborating with household employees and extended family members.
Must communicate proactively, handle feedback well, and work in coordination with the family and household team.
Must be comfortable using household management apps, digital tools, and smart home systems.
Must complete a background check and sign a Non-Disclosure Agreement.

Nice To Haves

Fluency in Spanish is strongly preferred for communication with the bilingual family, household staff, and vendors.
Experience or demonstrated capability in household organization, vendor coordination, home maintenance, meal support, and family logistics is sought by the family.

Responsibilities

Build and maintain lasting household organization systems that improve efficiency and structure throughout the home.
Perform daily resets, including tidying surfaces, doing dishes, and maintaining high-traffic areas so the home is ready for cleaners.
Manage seasonal changes of clothing, bedding, and décor, particularly the children's rotating wardrobes.
Oversee proactive home maintenance, including monthly air-filter replacement and scheduled checks or replacement of home-system items, batteries, bulbs, and smoke detector units.
Coordinate preparations for family guests, events, and holidays.
Organize family travel by compiling documents, verifying TSA PreCheck status, tracking travel account numbers, organizing IDs, and assisting with packing and unpacking.
Occasionally check the nearby secondary property to confirm that home systems are functioning properly.
Maintain shared household supply lists and restock pantry, refrigerator, and household essentials.
Manage household orders and subscriptions, including Costco through Instacart and other online retailers.
Handle mail and packages discreetly and coordinate business correspondence with the executive assistant.
Complete returns, occasional gift shopping, donation drop-offs, and other errands; break down boxes and maintain storage areas.
Provide meal-planning and preparation support as time allows, collaborating with family support on meals for seven or more people and assisting with lunches, breakfast options, grocery sourcing, and produce preparation.
Maintain a clean and organized kitchen throughout the day.
Serve as the primary contact for contractors, cleaners, landscapers, and service providers; manage scheduling, follow-up, and accountability.
Research and coordinate repairs, obtain two or three competitive quotes, and make informed recommendations.
Monitor vendor work for schedule and quality standards and oversee landscaping, pool service, and seasonal property maintenance.
Monitor HVAC, security, pool, and other home systems, flagging issues and coordinating their resolution.
Help prepare children for school and activities by packing backpacks, organizing clothing, and preparing snacks.
Provide backup childcare and engaging supervision as needed, assist with transportation once trust is established, and support afternoon routines and child-related logistics.
Coordinate with the laundry specialist to complete washing, folding, and organization; manage linen rotation, laundry-area organization, garment care, and steaming as needed.
Coordinate family vehicle maintenance, registration tracking, and insurance documentation; arrange weekly detailing and manage fueling and vehicle organization as needed.
Oversee or perform occasional deep cleaning, including refrigerators, ovens, and baseboards, coordinating with the cleaning team or outsourcing when appropriate.
Maintain ongoing organization projects for toys, gear, and storage spaces, and lead the garage refresh and organization as a priority project.
Clean and maintain air purifiers, humidifiers, and dehumidifiers on a regular schedule.
Support travel planning, household calendar management, appointment and event coordination, receipt tracking, and budget management for employee expenses and household projects.