House Manager and Family Assistant

Sage Haus•Oakland, CA

8d•Onsite

About The Position

We are a warm, high-functioning, dual-career family based in Oakland with three thoughtful, active children, 12-year-old twins and a 7-year-old, navigating a very full season of our careers, parenting, activities, travel, and life logistics. Mom and Dad are deeply involved in the day-to-day rhythm of family life, while juggling demanding work schedules, plus frequent work travel. We are intentional parents who value education, independence, healthy living, curiosity, family dinners, and creating meaningful experiences together, from enjoying nature, skiing, and hiking to puzzles, board games, and Bay Area sightings, outings, and adventures. At the same time, the pace of life has created a growing amount of operational and mental load behind the scenes. We are seeking the right person to help create more consistency, organization, ease and follow-through within our home so we can spend more quality time together and feel less buried by constant logistics and attain some breathing room. Who You Are Naturally proactive, organized, and resourceful, with the ability to independently manage moving parts while bringing calm, consistency, and thoughtful follow-through into a busy household environment. This role is ideal for someone who enjoys both operational oversight and hands-on support — equally comfortable coordinating calendars, managing household systems, prepping ingredients for family dinners, handling errands, organizing seasonal gear, or helping simplify the invisible mental load that builds in busy homes. Strong emotional intelligence, professionalism, and common sense are essential. The right fit is warm and approachable while still maintaining healthy boundaries, personal accountability, discretion, and reliability. You notice patterns, identify inefficiencies, anticipate needs, and naturally look for ways to simplify challenges before they become stressful for others. Comfortable becoming the support system that keeps moving pieces connected, tracking details across school communications, activities, appointments, travel, household maintenance, and ongoing family logistics without needing constant oversight or reminders. Experience supporting children ages 7 through the teen years is important, particularly someone who understands how to encourage independence, executive functioning, routines, and accountability without over-functioning for the kids themselves. Resourceful and collaborative by nature, with the ability to think strategically about building greater efficiency within the home, including helping oversee or outsource laundry, cleaning, vendors, and other operational tasks appropriately as the overall management of our home. Most importantly, this role is for someone who genuinely enjoys supporting families in meaningful ways, values long-term trust and collaboration, and takes pride in helping create a home environment that feels calmer, more organized, and more supported overall.

Requirements

Maintain a smoke-free and fragrance free environment
CPR and 1st Aide Certified
Cleaning driving record and reliable transportation (mileage reimbursement for work related tasks)
Tech savvy
Project manager mindset with strong ownership, follow-through, and attention to detail
Highly organized with strong executive functioning skills and the ability to manage multiple moving pieces
Comfortable learning and managing digital household systems, apps, shared calendars, and operational workflows
Strong communication skills with the ability to engage directly, professionally, and collaboratively as well as welcome feedback and be coachable
Self-managed and proactive, with the ability to take initiative without constant oversight
Resourceful and solutions-oriented, with a curiosity mindset for simplifying challenges and creating greater household efficiency
Warm, grounded, emotionally mature, and skilled at building long-term trust within a family environment
Service-oriented with high standards, professionalism, and a thoughtful approach to supporting the home
Comfortable balancing structure with flexibility in a dynamic, active household
Safe, reliable, and thoughtful driver with experience supporting school-age children through the teen years
Requires a background check.

Nice To Haves

Spanish fluency or comfort in a bilingual household environment
Healthy, active lifestyle alignment and appreciation for family-centered living

Responsibilities

Coordinate school pickups and transportation to extracurricular activities
Support executive functioning and routine-building for children
Manage and consolidate school communications across multiple platforms
Coordinate medical, dental, and activity scheduling including summer camp sign ups
Assist with activity prep, seasonal gear, and family readiness
Create and maintain household organization systems
Daily household resets and light tidying
Prep home for cleaner visits to ensure focus remains on deep cleaning tasks
Organize household lists, subscriptions, and recurring needs
Seasonal clothing and gear rotations
Decluttering and organization projects
Coordinate donation drop-offs and home organization support
Packing and unpacking support for family travel
Prep healthy snacks, ingredients, vegetables, and assembly-style meals
Support dietary preferences and sensitivities within the household
Plan and prep approximately 4-5 family meals per week
Maintain clean, organized kitchen flow and household food systems
Grocery shopping and inventory replenishment
Restock pantry, fridge, and household essentials
Organize, manage, and track household supply lists, open loops, and recurring needs/subscriptions.
Returns, dry cleaning, prescription pick ups and various ad-hoc errands
Coordinate household vendors and service appointments
Support home maintenance scheduling and oversight
Research and coordinate repairs or new service providers as needed
Manage basic Tahoe property coordination including cleaner scheduling and periodic oversight
Coordinate car servicing logistics and household operational needs
Weekly fueling and cleaning of vehicles
Vehicle servicing as needed
Oversee Outsourcing of: Laundry & Linen Care & Deep Cleaning Projects
Wash/fold/organize laundry
Ironing/steaming and special garment care
Linen rotation
Maintain and organize well stocked laundry areas
Occasional deep cleaning of fridge, oven, and high-use areas
Clean humidifiers and air purifiers
Support organization projects and household efficiency improvements