House Manager & Personal Assistant

Sage Haus•Buffalo, NY

10d•$38 - $42•Onsite

About The Position

Sage Haus is seeking a part-time House Manager & Personal Assistant to support a busy family of five in Buffalo, NY. The role helps keep a large, multi-level home organized and running smoothly through household upkeep, calendar and travel support, errands, meal preparation, laundry coordination, pet care, vehicle upkeep, and family-related assistance. The family values consistency, trust, proactive communication, follow-through, warmth, professionalism, and a collaborative approach. The schedule is approximately 15–20 hours per week, Monday through Friday, generally 9:00 AM–2:30 PM. Monday and Thursday require an early arrival to prepare laundry for scheduled pickup. The schedule is consistent week to week, with some flexibility based on household needs and for the right candidate. Compensation is $38–$42 per hour, commensurate with experience, with mileage reimbursement. The anticipated start date is ASAP. The home includes a long-haired cat and a puppy, and the family has complex dietary needs, including gluten-free and dairy-free meals and multiple food allergies. The role requires comfort working around hypo-allergenic pets, including cleaning a litter box, and maintaining a smoke-free environment. Driving children is not part of the role at this time. A background check is required.

Requirements

At least 2 years of experience as a house manager, personal assistant, or in a similar household support role.
Comfort working in a home with hypo-allergenic pets; must not have cat or dog allergies and must be comfortable cleaning a litter box.
Must maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation is required.
Must be comfortable navigating a large, multi-level home throughout the workday.
Ability to lift and carry bulk household items, such as cases of water and large pantry restocks.
Must submit an updated resume, a short introductory letter explaining personal fit for the role, and three professional references with contact information.
Must complete a background check.

Nice To Haves

Comfort with dietary complexity and preparing allergy-friendly meals.
Interest in researching new recipes that work for the family.
Familiarity with or willingness to use AI meal-planning tools.

Responsibilities

Perform daily tidying, surface resets, light vacuuming, dishes, and general upkeep between deep cleaning visits.
Manage high-traffic drop zones, including entry areas and shoe storage.
Handle seasonal décor transitions and seasonal clothing rotations.
Complete household organization projects as needed, including pantry, refrigerator, medicine cabinet, storage areas, and playroom organization.
Assist with gift wrapping, birthday party preparation, and coordination of supplies for school events.
Make donation drop-offs for clothing, books, and household items.
Research vendors, schedule home repairs and services, and serve as a point of contact for providers.
Coordinate pool and patio upkeep, including skimming, pool toy management, and seasonal oversight.
Manage and maintain the family calendar and track school, household, and family-related events and details shared by the family.
Support travel planning and preparation by helping coordinate logistics.
Restock pantry and household supplies, manage subscription services, and put away bulk purchases.
Handle returns, dry-cleaning drop-off and pickup, gift shopping, and miscellaneous errands.
Chop vegetables and prepare meal ingredients two to three times per week.
Plan meals around gluten-free, dairy-free, and multiple food-allergy requirements; research and suggest varied allergy-friendly recipes.
Gather laundry from all rooms and prepare bags for scheduled pickup on Mondays and Thursdays.
Put away returned laundry, folded and sorted to the correct rooms.
Clean the cat litter box weekly, occasionally walk the dog, manage pet supply inventory, and provide occasional pet-sitting support during family travel.
Coordinate family vehicle washes approximately three to four times per month and drop vehicles off for scheduled maintenance.
Assist with school-related errands, such as back-to-school supplies and seasonal clothing needs.
Support the youngest child with room tidying and playroom organization.