House Manager & Personal Assistant

Sage Haus•Buffalo, NY

8d•Onsite

About The Position

The House Manager & Personal Assistant supports a busy family of five by helping keep the household organized, calm, and running smoothly. The role combines household upkeep and organization with administrative support, errands, meal preparation, laundry coordination, pet care, vehicle upkeep, and family support. The family values consistency, trust, follow-through, proactive communication, and a collaborative approach. The position is part-time, 15–20 hours per week, with a proposed Monday–Friday schedule of approximately 9:00 AM–2:30 PM. Mondays and Thursdays require an early arrival to prepare laundry for scheduled pickup. The schedule is consistent week to week, with some flexibility based on household needs and for the right candidate. Compensation is $38–$42 per hour, commensurate with experience; mileage reimbursement is provided. The start date is ASAP. The home has a long-haired cat and a puppy, and the family has complex dietary needs, including gluten-free, dairy-free, and multiple food allergies. Driving children is not part of the role at this time. A background check is required.

Requirements

At least 2 years of experience in a house manager, personal assistant, or similar household support role.
Must be comfortable working in a home with hypo-allergenic pets, have no cat or dog allergies, and be comfortable cleaning a litter box.
Must maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation is required.
Must be comfortable navigating a large, multi-level home throughout the workday.
Must be able to lift and carry bulk household items, such as cases of water and large pantry restocks.
Must provide a short introductory letter, an updated resume, and three professional references with contact information.
Must complete a background check.

Nice To Haves

Comfort with complex dietary needs, including preparing allergy-friendly meals and researching suitable recipes.
Proactive communication, thoughtful suggestions, and willingness to get buy-in before changing household processes.
Reliable follow-through and ability to take ownership of tasks without constant direction.
Comfort around pets and children, and a warm, professional, steady presence.
A collaborative approach that supports the household without taking over.
Familiarity with AI meal-planning tools is encouraged.

Responsibilities

Perform daily tidying, surface resets, light vacuuming, dishes, and general upkeep between deep-cleaning visits.
Manage high-traffic drop zones, including entry areas and shoe storage.
Handle seasonal décor transitions and seasonal clothing rotations.
Complete organization projects as needed, including pantry, refrigerator, medicine cabinet, storage areas, and playroom organization.
Wrap gifts and help prepare for birthday parties and school events by coordinating supplies.
Make donation drop-offs for clothing, books, and household items.
Research vendors, schedule services, and serve as the point of contact for home repairs and service providers.
Coordinate pool and patio upkeep, including skimming, pool toy management, and seasonal oversight.
Manage and maintain the family calendar, tracking and actioning school, household, and family-related events and details shared by the family.
Support travel planning and preparation by helping coordinate logistics.
Restock pantry and household supplies, manage subscription services, and put away bulk purchases.
Handle returns, dry-cleaning drop-off and pickup, gift shopping, and miscellaneous errands.
Chop vegetables and prepare ingredients two to three times per week.
Plan meals around the family's dietary restrictions and research and suggest varied, allergy-friendly recipes; use of AI meal-planning tools is encouraged.
Gather laundry from all rooms and prepare bags for scheduled pickup on Mondays and Thursdays.
Put away returned laundry, folded and sorted to the correct rooms; the family may transition to fully in-house laundering in the future.
Clean the cat's litter box weekly, occasionally walk the dog during meetings or family travel, manage pet-supply inventory, and occasionally provide pet-sitting while the family travels.
Coordinate family vehicle washes approximately three to four times per month and drop family vehicles off for scheduled maintenance; Uber reimbursement is provided.
Assist with school-related errands, including back-to-school supplies and seasonal clothing needs.
Support the youngest child with room tidying and playroom organization.