House Manager & Family Assistant (with flexible meal prep support)

Sage Haus•Miami Shores, FL

47d•$40 - $50•Onsite

About The Position

We are a busy family of four with two working parents and two high school-aged teenagers. One parent works full-time from home, and the other commutes to an office four days per week and occasionally travels. With teens, sports schedules, work, and a full home, we're ready to move from "keeping things afloat" to creating real systems that make the house feel calm, organized, and easy to run. With a lot of moving pieces to manage, our household would greatly benefit from a dedicated House Manager who can help bring greater organization, consistency, and ease to daily life. We're looking for someone who can become a trusted partner in helping our home function efficiently and proactively. If you enjoy creating structure and helping a home run smoothly behind the scenes, you'll thrive in this role. While there will certainly be opportunities for organizing spaces and implementing systems, this position is about much more than tidying up. We're looking for someone who can thoughtfully manage household operations, anticipate needs, and create processes that make daily life feel more manageable and efficient for everyone in the home. At its core, this job is about bringing order to everyday chaos—setting up simple systems that stick, resetting spaces so they stay breathable, and taking ownership of the home’s operations so we can stay focused on work and family time.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation (candidate uses own vehicle); mileage reimbursement provided for work-related errands.

Nice To Haves

Comfort around a small household pet (leopard gecko) is preferred but not required.
Ironing/steaming, school uniform & special garment care
Light garden support
Leopard gecko care support is a plus, not a dealbreaker: Help ensure supplies are maintained, Monthly tank cleaning support (or coordinate as needed)

Responsibilities

Create and maintain household organization systems, room-by-room
Ongoing “reset” support to keep the home calm and functional (especially shared spaces and drop-zones)
Light tidying between professional cleanings: dishes, wiping surfaces, quick resets, vacuuming high-traffic areas
Prep the home for weekly cleaners and help ensure the home is ready for/after service visits
Unpacking support after travel
Occasional guest prep
Track home needs through routine walkthroughs (weekly or monthly): note issues, compile punch lists, and coordinate with the family’s trusted handyman for scheduling and follow-through
Coordinate/hand off items for donation pickup and resale/consignment pickups (sorting/prep + coordination)
Maintain running household supply and grocery lists
Restock household essentials (pantry, fridge, paper goods, cleaning supplies) and keep storage areas organized
Put away and organize household deliveries/subscriptions (e.g., Instacart/Amazon/Costco/Target)
Handle errands such as returns, UPS/drop-offs, and occasional dry cleaning support
Break down boxes and manage packaging overflow
Meal planning support and flexible meal prep/cooking based on the week’s schedule
Generally 2 nights/week of meal prep or dinner support (prep-heavy; occasional full dinner support as needed)
Kitchen reset/clean-up after meal prep
Food allergy awareness: tree nut allergy in the household
Wash, fold, and organize family laundry
Ironing/steaming, school uniform & special garment care (preferred, not required)
Coordinate linen rotation expectations with the cleaning team (cleaners may handle some linen tasks)
Maintain an orderly, well-stocked laundry area
Occasional organizational support related to teen schedules and sports
Organization-forward special projects (including organizing and creating systems for each room)
Refresh and maintain key “drop zones” (entry/garage/mudroom-style areas)
Monthly air filter change reminders/coordination (two HVAC units); coordinate swap-outs as needed
Monthly humidifier/air purifier maintenance
Be the “point person” in the home for vendors and service appointments (cleaners, contractors, landscapers, car detailer, deliveries)
Research/coordinate repairs and quotes as needed
Light garden support is a nice-to-have (outdoor vendors handle most exterior maintenance)
Light household calendar and scheduling support (shared visibility, reminders, follow-ups)
Coordinate administratively with another house manager for an out-of-state property as needed (limited, occasional)
Leopard gecko care support is a plus, not a dealbreaker: Help ensure supplies are maintained, Monthly tank cleaning support (or coordinate as needed)