House Manager & Family Assistant

Sage Haus•Ocean Township, NJ

3d•$30 - $35

About The Position

We are a busy family of four, with two young children under 2 and an energetic dog. Both parents run their own businesses, balancing professional responsibilities with the demands of family life. This creates a household full of activity, flexibility, and high energy, where the schedules can often change from one day to the next. While we deeply value time spent together as a family, the demands of our work and home life can sometimes make it difficult to stay on top of everything. We're seeking a supportive partner to help us manage the everyday tasks that keep our home running smoothly, including everything from maintaining household organization to managing errands and coordinating schedules. Having someone who can confidently take charge of these responsibilities will allow us to focus more on what matters most: growing our businesses, nurturing our children, and enjoying quality time together. We appreciate self-direction, initiative, and a proactive attitude. We're hoping to find someone who can step in and take ownership of the details, helping us navigate our hectic schedules while keeping everything organized and running seamlessly. We’re seeking a self-motivated, organized individual who is comfortable handling a variety of tasks, both routine and occasional. There are daily tasks that need to be handled, as well as responsibilities that arise weekly, quarterly, or monthly—and we need someone who can prioritize and manage them all. You should be confident, warm, and professional, with the ability to juggle multiple responsibilities and keep things running smoothly without the need for constant direction. The ideal candidate will bring a seasoned approach to managing a busy household, with experience in everything from household organization to managing inventories and vendors. You should be someone who thrives in an environment where no two days are the same and who can keep things running smoothly, even when priorities shift. Whether it's overseeing vendors, managing inventories, or simply staying on top of household tasks, we need someone who can manage their time effectively and proactively. Confidence, self-direction, and the ability to anticipate needs will be key to your success in this role. We’re looking for someone who is warm, professional, and confident in their ability to step in, take ownership of the household, and make our lives easier while maintaining a sense of calm and order.

Requirements

Maintain a smoke-free environment
Reliable transportation required (family vehicle usage for errands or mileage reimbursement option available)
Up-to-date vaccinations required

Nice To Haves

CPR certification preferred

Responsibilities

Household Management & Organization
Reset and tidy rooms daily; maintain overall neatness
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain household organization systems (closets, storage, pantry, toys)
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, contractors)
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping, laundry pick up/drop off
Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation
Manage meal planning and ensure weekly meal prep is ordered for the family (following organic dietary preferences)
Prep meals for the kids and batch-prepare 2-3 times a week (e.g. washing and cutting fruit)
Shop for groceries and meal-related items
Clean kitchen post-prep and manage kitchen tidiness
Laundry & Linen Care
Wash, dry, fold, and organize family laundry as needed (clothing, bedding, towels)
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Pet Care
Feed and play with dog
Schedule and coordinate vet, grooming, or daycare appointments
Administer medication (1x monthly) and keep track of schedule
Keep pet supplies stocked and organized
Vehicle Management
Schedule and oversee vehicle maintenance (oil changes, inspections, etc.)
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across multiple properties
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Estate-Level Oversight
Manage multiple properties and ensure readiness for family or guest use
Oversee property-specific systems (e.g., HVAC, security, pool maintenance)
Conduct walk-throughs to ensure upkeep, safety, and organization
Family Support & Child Assistance
Help with child-related laundry or errands
Deep Cleaning & Special Projects
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean humidifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Administrative & Personal Assistant Support
Help with travel planning, scheduling, and logistics
Manage family calendars and reminders
Assist with coordination of events, appointments, and guest prep