House Manager & Family Assistant

Sage Haus•Gilbert, AZ

4d•Onsite

About The Position

The House Manager & Family Assistant supports the daily operations of a family household in Gilbert, Arizona. The role focuses on building and maintaining household systems, organizing and resetting the home, meal preparation, laundry, inventory, errands, vendor coordination, vehicle upkeep, and administrative support. The family has two young children, ages 3 and 6, and a friendly golden retriever. A weekly cleaner and trusted vendors are already in place. The role includes light childcare that will develop over time as trust is established, including supervision, Wednesday date-night support, backup childcare, and eventually some bedtime routine support. Family travel support, including local and international travel and occasional overnights, may also expand over time. The family is seeking a proactive, independent, organized professional interested in a long-term working relationship based on trust, honesty, and mutual respect. This is a full-time, 40-hour-per-week position in Gilbert, AZ, scheduled Monday through Friday from 10:00 AM to 7:00 PM. Additional hours may be offered but are not guaranteed. Occasional flexibility is needed for evening support, family travel, and overnights. Compensation is $45 per hour, commensurate with experience. A health stipend is offered after six months, with PTO and benefits available. Start date is ASAP.

Requirements

Childcare experience with children in the toddler and early elementary age range, and comfort supporting light childcare as trust develops.
Experience working with dogs and young children.
Comfort supporting local and international family travel over time, with a valid passport.
Comfort around a large, friendly dog.
CPR and First Aid certification.
Reliable personal transportation and a valid driver’s license.
Comfort using the family vehicle for local errands.
Ability to maintain a smoke-free environment.
Authorization to work in the United States.
Strong initiative, independence, and ability to anticipate household needs.
Excellent prioritization, time-management, organizational, and follow-through skills.
Clear communication and high emotional intelligence.
Ability to create durable household systems and work with the family’s routines and cues.
Alignment with a health-conscious, wellness-oriented, active, and intentional lifestyle.
Interest in a long-term professional relationship based on trust, honesty, and mutual respect.
Comfort with childcare and travel responsibilities expanding over time.

Nice To Haves

Comfort using an iPad-based calendar display.

Responsibilities

Take ownership of the household’s daily operations and follow through on household needs.
Create and maintain household organization systems, including a household manual.
Perform daily home resets, especially after dinner, in entry spaces, living areas, and the kitchen.
Handle light daily tidying, including dishes, surfaces, and vacuuming high-traffic areas.
Prepare the home before business meetings and guest arrivals.
Coordinate donation drop-offs and hand-me-down handoffs.
Manage seasonal clothing and décor swaps, including holiday décor setup and teardown.
Support packing and unpacking for family travel.
Change batteries, light bulbs, and smoke detectors as needed.
Refresh and reset the garage, mudroom, and entryway.
Lead organizational projects in areas including the pantry, garage lockers, playroom, craft supplies, laundry room, outdoor kitchen, and outdoor fridges.
Restock pantry items, refrigerators, household supplies, outdoor fridges, and the outdoor kitchen.
Manage household supply lists and recurring orders through Amazon, Costco, and local grocery stores.
Handle returns, coordinate dry cleaning, and shop for and wrap gifts.
Manage mail and packages and break down boxes as needed.
Prepare daily grab-and-go breakfasts for the family.
Cook 2 to 3 simple, healthy family dinners per week, accommodating one child’s dairy sensitivity.
Prepare simple, healthy lunches for two adults up to five days per week and simple school lunches for the youngest child.
Chop and prepare fresh fruit and vegetables for snacks and complete grocery shopping.
Maintain a clean and organized kitchen.
Wash, fold, and organize laundry as needed; launder pool towels; iron, steam, and care for special garments; coordinate dry cleaning; and maintain tidy, stocked laundry areas.
As trust develops, provide light supervision, Wednesday date-night support, backup childcare, and gradually bedtime routine support.
Prepare children’s backpacks, snacks, water bottles, pajamas, and baths.
Handle child-related errands, including school supplies, birthday gifts, teacher appreciation items, and gift wrapping.
As the role expands, support occasional family travel, including road trips and longer trips, including international travel.
Thaw and prepare dog food a few times per week, occasionally feed the dog, maintain pet supplies and the dog food subscription, and schedule veterinary and grooming appointments.
Schedule and track family vehicle maintenance; fuel, clean, and organize vehicles; and track registration and insurance renewals.
Oversee vendors and manage payments as needed, including landscapers, contractors, and turf-cleaning services.
Research and coordinate repair quotes and manage outdoor spaces and seasonal property maintenance.
Coordinate summer travel logistics, including preparing, stocking, and organizing the family’s Flagstaff Airbnb before arrival.
Manage the household calendar and scheduling, track receipts and household budget items, and coordinate events and appointments.