House Manager & Family Assistant

Sage Haus•Carlsbad, CA

2d•Onsite

About The Position

We're a family of four in North County San Diego with a 3-year-old daughter and a 6-month-old son. We are looking for a calm, capable, and intuitive household support person who can confidently take initiative, read the room well, and work independently while naturally fitting into the flow of a busy family home. This role involves managing the planning, organizing, restocking, anticipating needs, and overseeing vendors and cleaners to ensure the home feels easeful and supported. The ideal candidate will utilize existing lists and systems, take ownership, notice details independently, and help the home feel calm, reset, and well cared for. Responsibilities may vary weekly, with a focus on maintaining household flow through laundry, restocking, and proactively lightening the family's mental load.

Requirements

Reliable transportation and valid driver's license
Maintain a smoke-free environment
Proactive problem-solver who notices and takes care of tasks without being told
Comfortable with constructive feedback
Calm, positive energy
Natural ease around children, able to redirect, engage, and support when needed
Organized, detail-oriented
Tech-savvy enough to manage calendars, coordinate logistics
Strong social awareness and emotional intelligence
Ability to sense when to step in, when to step back, and how to support a busy family without adding unnecessary stress or overwhelm
Comfortable taking cues from the family’s routines and preferences while confidently taking ownership of responsibilities
Ability to anticipate needs, adapt thoughtfully, and help create an environment where the family feels genuinely supported
Thoughtful prioritization

Nice To Haves

CPR certification preferred

Responsibilities

Daily resets and prepare home for weekly house cleaner
Create and maintain household organization systems
Seasonal swaps (children’s clothing sizes, décor, bedding)
Prepare and coordinate donation drop-offs
Occasional event and party prep support (food orders, pickups)
Indoor and outdoor plant care according to watering schedule
Change batteries, light bulbs, HVAC filters, and smoke detectors as needed
Wash, fold, organize, and put away all family laundry
Iron and steam wrinkled garments
Maintain specialty stain treatment as needed
Rotate and refresh children's bedding
Keep laundry area well-stocked and organized
Restock pantry, fridge, and household supplies
Manage running household supply lists
Manage and coordinate household orders and subscriptions (Amazon, Costco, Target)
Handle returns, dry cleaning, and gift shopping
Collect mail from cul-de-sac mailbox and manage package handling
Break down boxes for recycling
Wash and prep fruits and vegetables
Prepare simple weekly lunch and snack staples, including salads and other grab-and-go items
Prep school lunches once preschool begins
Maintain awareness of dietary restrictions (dairy-free, soy-free, egg-free for mom)
Kitchen clean-up and maintenance
Monthly rotation of occasional deep cleans: fridge, garage, mudroom, entryway
Clean and refresh humidifiers and air purifiers
Organize toys and children's gear
Maintain seasonal outdoor spaces (patio furniture setup)
Light supervision and backup childcare as needed
Prep backpacks, clothing, and snacks for preschool (starting August)
Potential or back-up support for school pick-ups/drop-offs
Navigate household tasks around the children’s nap schedules, including putting laundry away when bedrooms are unoccupied and remaining mindful of noise levels
Feed and walk family dog as needed, especially during solo parenting periods
Administer monthly medication tablet
Coordinate vet appointments
Maintain pet supplies
Weekly drive-through car wash and fueling
Handheld vacuum for interior cleaning
Maintain laminated car emergency kit checklist
Coordinate monthly car detailing service
Quick research and coordination for repairs and quotes (brief, not time-intensive)
Be present for contractor/vendor visits when family is unavailable
Support with coordination of future home projects (bathroom remodel, pool installation)
Seasonal property maintenance support
Coordinate appointments while thoughtfully adding them to the family calendar with existing schedules and routines in mind
Receipt scanning and tracking for larger projects
Brief vendor research as needed (20 minutes or less)