House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Jamestown, NC

1d•Onsite

About The Position

We are a busy, close-knit family seeking a reliable, proactive, and steady House Manager & Family Assistant to help keep our household running smoothly. This role involves organization, meal preparation, errands, and thoughtful day-to-day management to lighten the mental load behind the scenes. Our goal is to create a calm, organized, cared-for, and welcoming home environment where we can spend more quality time together. We value kindness, trust, reliability, professionalism, initiative, and a good sense of humor. The ideal candidate genuinely enjoys helping create a smoothly running and peaceful home environment.

Requirements

Maintain a smoke-free environment.
Reliable transportation.
Project manager mentality — enjoys seeing tasks through from beginning to end without needing constant oversight.
Highly intuitive and proactive — naturally notices what needs to be done, takes initiative without constant oversight, and enjoys creating systems that help a household run smoothly.
Organization and systems oriented — thrives on creating order, maintaining systems, and building routines that make daily life feel easier and more peaceful.
Detail-oriented — approaches everything thoughtfully, from selecting quality groceries to properly caring for household items and noticing the small things that matter.
Independent and self-sufficient — confident in managing responsibilities efficiently while maintaining a calm, steady presence within the home.
Warm yet professional — brings grounded, positive energy into the household while still maintaining professionalism, strong boundaries, and respect for the family’s space and routines.
Adaptable and dependable — can shift priorities when needed and handle the moving pieces of a busy household with grace and consistency.
Anticipates needs — understands that the best support often comes from helping everything flow seamlessly day to day, while always staying ahead.
Takes pride in creating calm — genuinely enjoys helping create a home environment that feels organized, welcoming and cared for.

Nice To Haves

CPR and First Aid certification preferred.
General vaccinations preferred.

Responsibilities

Create and maintain household organization systems.
Perform daily resets including dishes, surfaces, and vacuuming high-traffic areas.
Prep home for biweekly deep cleaning service.
Manage seasonal swaps for clothing, decor, and bedding.
Prepare and coordinate donation drop-offs.
Prepare home for events, holidays, and guests as needed.
Assist with packing and unpacking for travel.
Manage household trash and recycling routines, including curb placement and return.
Handle general maintenance tasks: changing batteries, light bulbs, checking smoke detectors.
Prepare 3-5 dinners per week, ready to heat or eat when the family arrives home.
Prepare 3-5 lunches per week.
Prep healthy snacks (washing, cutting, and maintaining inventory of fresh produce).
Pack daily school lunches including sandwiches, snacks, and fruit.
Shop for groceries with careful attention to produce quality and freshness.
Handle all kitchen cleanup and maintenance.
Accommodate dietary needs: peanut allergy and lactose intolerance.
Restock pantry, refrigerator, and household supplies.
Manage ongoing household supply lists.
Manage household orders and subscriptions (Amazon/Costco/Target).
Handle returns, dry cleaning, and gift shopping.
Manage incoming mail, packages, returns, and household deliveries, including breaking down boxes.
Wash, fold, and organize laundry properly, placing items in correct locations for each family member.
Provide special garment care including ironing, steaming, and hand washing.
Rotate linens regularly.
Maintain tidy and well-stocked laundry areas.
Maintain household vehicles including fueling, basic upkeep, organization, and scheduling maintenance as needed.
Oversee and coordinate with contractors.
Research and coordinate repairs and obtain quotes as needed.
Manage seasonal property maintenance.
Maintain outdoor spaces including screened-in porch.
Select and care for indoor and patio plants.
Provide backup school pickups as needed.
Light supervision/back-up childcare.
Run kid-related errands as needed.
Perform occasional deep cleaning (fridge, oven, baseboards).
Refresh and organize specific zones (entry, closets).
Organizational projects (closets, pantry, toys, gear).
Manage attic organization and donation coordination.
Assist with holiday gift wrapping and decorating.
Maintain awareness of family calendar for household schedules and service appointments.
Track receipts and manage budget for house manager expenses.
Schedule occasional vet appointments for turtle.
Coordinate events and appointments as needed.
Communicate proactively regarding household needs, priorities, and ongoing projects.