House Manager & Family Assistant with Meal Prep Support

Sage Haus•Washington, UT

1d•$30 - $35•Onsite

About The Position

We are a busy, dynamic family of five, balancing demanding careers as entrepreneurs while raising three energetic children. Both parents work full-time running their own business, with rare at-home workdays. The home is full of energy as the family focuses on living a healthy, active lifestyle and are involved in their local church community. The children are ages 8, 5, and 2, and they keep the parents on their toes with their extracurricular activities, including soccer, flag football, and dance class. The family thrives on creating structure and stability for their kids, ensuring their schedules are organized and their appointments and extracurricular activities, appointments and playdates run smoothly. They also have a 40 lb Goldendoodle who’s a big part of the family, and they’re looking for someone who’s comfortable caring for them as well. The family values clear, direct communication and needs someone who can communicate in the same way—logical, straightforward, and efficient. They want someone who can think ahead, manage both the small tasks and the bigger picture, and adapt to their communication style. This role is for someone who enjoys taking initiative, staying organized, and making life run more smoothly.

Requirements

Maintain a smoke-free environment
Reliable transportation
Major vaccinations required (COVID and flu preferred)
Highly organized and proactive individual with a strong sense of initiative
Ability to lead the structure of the kids' afternoon activities, managing their schedules with ease while anticipating needs before they arise
Understand what’s required to keep a busy home running smoothly and can step in to handle tasks without needing to be asked
Strong technical skills: comfortable navigating and troubleshooting shared digital calendars, calendar syncing, Skylight Calendar, invitations, and other scheduling platforms
Ability to create transparency across work schedules, school calendars, kids’ activities, appointments, and family commitments
Ability to think ahead about healthy snacks, communicate clearly with other parents about kids' activities, keep household tasks organized and efficient, and make sure schedules and calendars accurately reflect what is happening across the family
Direct communicator who can integrate seamlessly into routines while managing day-to-day logistics
Ability to manage and collaborate with the nanny on the kids’ activities and daily to-dos—sports, school, playdates, and more
Ability to “duplicate our brain” and ensure everything runs smoothly, from school logistics and scheduling to keeping the family’s organizational systems current and connected
Ability to play a key role in helping the family navigate busy afternoons, school events, and family-related needs, making sure everything is handled efficiently without needing constant supervision
Comfortable caring for a 40 lb Goldendoodle

Nice To Haves

Experience with meal planning and preparation
Experience with laundry and linen care
Experience with pet care
Experience with vehicle management
Experience with vendor and property oversight
Experience with family support and child assistance
Experience with deep cleaning and special projects
Experience with administrative and personal assistant support

Responsibilities

Maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness
Oversee family schedules and manage household calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events and holidays, including guest stays
Coordinate donation drop-offs and pick-ups
Supervise or coordinate with service providers (cleaners, landscapers, etc.)
Support packing/unpacking for travel or seasonal transitions
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain indoor plants
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage orders (Amazon, Costco, Target)
Run errands: grocery shopping, returns, dry cleaning and gift shopping
Handle package pickup, mail sorting, and deliveries
Plan and prepare healthy family meals (4x per week). Occasional batch cooking of breakfast items.
Grocery shopping for meal-related items
Clean kitchen post-prep and manage kitchen tidiness
Organize and put away family laundry
Manage linens: rotate bedding, refresh towels, and restock essentials
Keep laundry areas tidy and stocked with supplies
Oversee the care (feeding and walking) of the family dog
Manage and administer medications
Schedule and coordinate vet, grooming, or daycare appointments
Keep pet supplies stocked and organized
Schedule and oversee maintenance, oil changes, inspections
Keep vehicles fueled, cleaned, and organized
Track registration, insurance, and service schedules
Schedule and supervise service providers (cleaners, contractors, landscapers, etc.)
Research and coordinate repairs, maintenance, and quotes
Oversee routine upkeep of the property
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Assist with school/activity pick-ups and drop-offs
Create and manage afternoon schedules
Oversee school information (ie newsletters, events, forms), prep backpacks, clothing, or snacks for school
Help with child-related laundry or errands
Light supervision or backup childcare as needed
Tackle occasional clean out of fridge
Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
Occasionally clean washing machines
Organize special projects: toy storage, seasonal decorations and gear rotation
Manage family calendars and reminder
Assist with coordination of events, appointments, and guest prep