House Manager & Family Assistant (with Childcare Support)

Sage Haus•Birmingham, AL

21d•$30 - $35

About The Position

We are a busy family of four with two young children and demanding careers, navigating a full and active household without nearby extended family support. One parent is currently home with the children, while the other owns a business that requires a high-demand work schedule, so day-to-day responsibilities can feel full and fast-paced. We’re looking for someone who can provide steady, reliable support to help keep the household running smoothly by managing key tasks, maintaining organization, and creating more ease in our daily routines. While the primary focus of the role is household support, there will also be opportunities to step in with childcare as needed, with the potential for that aspect to grow over time. Overall, we’re hoping to find someone who enjoys creating order, being helpful, and becoming a trusted, supportive presence in a busy family environment.

Requirements

Able to maintain a smoke-free environment
Reliable transportation
Willingness to get an annual flu shot
Experienced in household management, able to take ownership of tasks and manage multiple priorities independently
Proactive and self-directed, anticipating needs without requiring close oversight
Organized and detail-oriented, ensuring the home stays tidy, systems run smoothly, and nothing falls through the cracks
Flexible and dependable, comfortable adjusting to the evolving needs and changing schedules of a household with young children
Warm and nurturing, offering a supportive presence for our children in the absence of nearby extended family

Responsibilities

Home Systems & Organization: Ensure the home runs smoothly by maintaining organization systems, managing day-to-day tasks, and assisting with laundry, errands, and inventory management.
Backup & Evolving Childcare Support: Initially provide light childcare, with the potential to take on more as the children grow, including school and activity pickups and occasional care.
Provide Flexibility for Parents: Help the stay-at-home parent manage the household rhythm, freeing up time for family time, personal tasks, appointments, and errands without stress.
Maintain existing household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily (load/unload dishwasher, wipe surfaces, vacuum high traffic areas); maintain overall neatness, ensure home is regularly prepped for cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries - put away items, break down boxes, sort bills to be paid, etc.
Put away items from weekly grocery deliveries
Pack camp/school lunches
Shop for groceries and meal-related items
Follow dietary needs and family preferences (one parent is vegetarian)
Clean kitchen post-prep and manage kitchen tidiness
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Manage linens: rotate bedding weekly, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Feed and take dog on short walks dog
Schedule and coordinate vet, mobile groomer and other appointments
Keep pet supplies stocked and organized
Regularly clean out dog bowls
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Oversee the schedule, maintain existing systems and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Oversee outdoor spaces and seasonal maintenance needs - coordinate and maintain existing schedules with landscapers, snowplow, etc.)
Serve as primary contact for all vendors or guests
Assist with school/activity pick-ups or drop-offs as needed
Provide light supervision, playtime, or back-up childcare and be open to stepping into a more hands-on role as the children grow
Additional flexibility appreciated in the September-November timeframe for the transition into school
Create a system for prepping backpacks, clothing, or snacks for camp and school
Help with child-related laundry or errands, including rotating clothing sizes
Coordinate with cleaner to tackle rotating deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean and fill humidifiers (daily), washing machines, and air purifiers (monthly)
Organize special projects: toy storage, seasonal decorations, gear rotation
Manage family calendars and reminders
Handle basic budgeting or receipt tracking
Assist with coordination of events, appointments, and guest prep, vendors for birthday parties