House Manager & Family Assistant (with Childcare & Meal Prep Support)

Sage Haus•Newport Beach, CA

8d•$35 - $40

About The Position

We are a dynamic and energetic family with two daughters, ages 12 and 10, who are looking for someone to step into a big sister role-someone who will truly engage with them, support their unique interests, and help keep their lives organized and fun. Our girls are full of energy, with a passion for activities like volleyball, soccer, and dance, horseback riding and swimming. We want someone who can bring positivity and excitement into their day, helping them navigate their schoolwork, after-school activities, and daily routines with enthusiasm. Our home is a lively one, where the energy is always high with family activities, two mini golden doodles to care for, and a strong focus on fostering a positive and supportive atmosphere. The family enjoys traveling, and we need someone who can step in seamlessly to care for the dogs, manage household tasks, and keep everything running smoothly while we’re away. Both parents work from home, and are deeply involved in their respective businesses, which means that the home can get quite busy. We value a calm, organized, and communicative environment where everything from the kids’ routines to household logistics runs without a hitch. We are looking for a person who is proactive, anticipatory, and can balance engaging with the kids with managing household responsibilities, from light meal prep and laundry to coordinating pet care and scheduling. We want someone who feels like a natural part of the family, offering a stable, trustworthy presence that ensures our home functions smoothly every day. We are seeking a kind, energetic, fun, funny, patient, proactive, and trustworthy House Manager & Family Assistant who can be an extension of our family. The ideal candidate will be someone who loves working with children and is eager to engage with our daughters as their big sister, entertaining them and keeping them organized. This role involves both fun and responsibility—whether you're taking the girls to horseback riding practice, engaging in swimming activities, or simply ensuring their day-to-day runs smoothly. You’ll be a self-starter who can think critically and manage tasks with minimal supervision, with a positive, communicative, and anticipatory approach. Experience with similar families is preferred, as well as a reliable vehicle for school pick-ups and errands, and the ability to assist with occasional travel.

Requirements

Maintain a smoke-free environment
Reliable and clean transportation
Valid passport

Nice To Haves

Experience with similar families is preferred
Reliable vehicle for school pick-ups and errands
Ability to assist with occasional travel

Responsibilities

Household Organization & Maintenance
Maintain organization systems for closets, pantry, toys, and other areas
Reset and tidy rooms daily to ensure the home is prepped and ready for cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Oversee household service providers (cleaning, landscaping, repairs)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain indoor plants
Inventory & Errands
Track and restock pantry, fridge, and household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation
Plan and prep healthy meals and snacks for the family (3x week)
Pack school lunches every day
Shop for groceries and meal-related items
Clean the kitchen after meal prep and maintain tidiness
Research and experiment with different healthy, tasty snacks and meals for the children
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates or uniforms
Family Support & Child Assistance
Assist with school/activity pick-ups or drop-offs
Entertaining and playing with the kids, engaging in activities and ensuring fun entertainment at home.
Help with child-related errands and laundry
Prep backpacks, clothing, and snacks for school
Take girls to farm for horseback riding and supervise for safety
Occasional drop-off/pick-up of family to airport for travel
Support with homework and school projects
Pet Care
Feed, walk, and care for the two mini golden doodles
Dog-sit during family travels, either in the family home or your own
Keep pet supplies stocked and organized.
Vehicle Management
Taking the cars in for service (oil change, tires, repair)
Ensure vehicles are fueled, cleaned, and organized
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across one or multiple properties
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Deep Cleaning & Special Projects
Maintain and refresh specific zones (entryways, garage, mudroom)
Organize special projects: toy storage, seasonal decorations, gear rotation
Administrative & Personal Assistant Support
Assist with family travel preparations, including packing and organizing
Manage family calendars and reminders
Assist with coordination of events, appointments, kids related admin.
Ensure travel-related tasks are seamless, including handling logistics for family trips and coordinating care for pets
Occasional social media business support
Research projects for the home and children