House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Peoria, IL

53d•Onsite

About The Position

We’re a busy, active family of six in Peoria, Illinois, with four young children, a sweet senior dog, and a home that has a lot of moving parts. One parent is home-based and takes great pride in creating a thoughtful, organized home, while the other works with a demanding and unpredictable schedule that includes 24-hour shifts. We are currently working toward a big basement renovation, which will bring some exciting changes to our home and create plenty of opportunities for extra organization and support along the way. We’re looking for someone who can become a trusted right-hand person and partner in managing our home and family. Some days may involve the everyday things that keep our household running smoothly, like tidying, meal prep, errands, and staying on top of household needs. Other days may call for something completely different, such as setting up a temporary playroom, researching a local photographer for family photos, or helping bring another project or idea to life. We value someone who is comfortable wearing different hats, taking direction, and jumping in wherever support is needed.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Must have a clean driving record and valid driver's license.
Reliable transportation is required for household errands (mileage reimbursement provided); family vehicle may be used for transporting children.
Ability to navigate multiple flights of stairs in the home throughout the day as part of the normal workflow of this role.
You’re proactive, organized, adaptable, and someone who naturally notices what needs to be done.
You take pride in a well-run home and enjoy creating systems that make everyday life easier.
You’re comfortable taking direction and paying close attention to how things are done, while also bringing your own initiative and good judgment to the role.
You’re willing to pitch in wherever needed and are comfortable moving between household organization, meal prep, errands, administrative tasks, and family support.
You genuinely enjoy working with children and bring a calm, capable, and caring presence to the home.
You communicate clearly, follow through on your commitments, and are comfortable asking questions when something is unclear.
You’re flexible and open-minded, knowing that the needs of a busy household can change from one day to the next.
Most importantly, you’re someone who wants to be a true partner and trusted extension of the family, helping make everyday life feel more manageable.

Nice To Haves

Vaccinations (including general, COVID-19, and flu) are preferred.
Candidates are encouraged to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Availability for occasional evening coverage is appreciated.
Potential of additional childcare coverage for date nights and occasional weekend shifts if desired

Responsibilities

Complete daily household resets, including tidying rooms, wiping counters, loading and unloading dishes, taking out trash, and vacuuming high-traffic areas
Work with employer to create and maintain functional, sustainable organization systems that evolve with the family's needs
Tackle long-standing clutter and organizational projects (e.g., clothes, toys, gear, outgrown items, and storage areas)
Assist with seasonal clothing swaps and organization of children's clothing as sizes change
Prepare and coordinate items for donation
Monitor proactive home maintenance needs, (e.g., batteries, smoke detectors, light bulbs, air filters, ice machine cleaning, etc.)
Prepare the home for events, holidays, and guests as needed
Monitor and maintain visibility into the family's Skylight calendar and stay one step ahead of upcoming needs
Coordinate packing and unpacking for family travel
House and dog sit for the family when they travel
Manage online grocery orders and complete occasional in-store shopping
Wash, chop, and prepare fresh produce and easy grab-and-go snacks for the entire family
Assist with meal planning for family dinners
Batch prep ingredients and components for easy weeknight cooking
Prepare 2–3 simple meals each week for the family
Pack lunches for the following day
Maintain a clean and organized kitchen
Provide childcare support during youngest child's nap time if parent needs to leave
Prepare snacks and lunches the day before school days
Manage children's activity schedules, including having bags and gear ready ahead of time
Potential of additional childcare coverage for date nights and occasional weekend shifts if desired
Follow the family's existing laundry system, including assigned laundry days
Manage linen rotation, including towels and sheets
Keep the laundry area clean, organized, and well-stocked
Inventory and restock household pantry, fridge, and supplies
Maintain running household supply lists
Manage household subscriptions and online orders
Handle returns, mail, package management, and box breakdown
Assist with gift shopping and dry cleaning as needed
Keep the family vehicle clean and organized
Track and schedule vehicle maintenance appointments
Research vendors, gather repair quotes, and coordinate contractors and service providers
Oversee cleaners and other household vendors when applicable
Reset outdoor spaces including the backyard and pool deck
Periodically deep-clean appliances, including the refrigerator, oven, microwave, humidifiers, and air purifiers
Schedule and coordinate veterinary and grooming appointments
Monitor and restock pet supplies