House Manager & Family Assistant with Meal Prep Support

Sage Haus • Portland, OR

34d • Onsite

About The Position

We are a warm, thoughtful, and mindful family of four who recently settled into our dream home in Portland Heights after a year of transition. Our home is filled with the joyful energy of our two young daughters (ages 3 and 5), two sweet hypoallergenic cats, and possibly a rescue dog joining our family. While life is active, we're intentional about creating a home that feels calm, grounded, and nurturing—a place where everyone can take a deep breath at the end of the day. Our family values simplicity, kindness, and being fully present with one another. We prioritize a screen-free childhood 90% of the time, Montessori-inspired learning, music, time outdoors, and a holistic approach to our life. Food is an important part of our family culture, and you'll often find our kitchen stocked with organic produce, wholesome ingredients, and fresh meals made with care. We believe the environment we create inside our home directly impacts how our family feels, and about everything that comes into our home, from the meals we prepare to the products we use. Like many families, we've reached a point where we recognize that while we have a clear vision for how we'd like our home to feel, creating and maintaining the systems that support that vision simply isn't our strength. We're not just looking for an extra set of hands—we're looking for a true household partner. Someone who naturally takes ownership, notices what needs attention before we're asked, builds systems that last, and follows projects through to completion. We hope to find someone who can step into the areas that often fall to the bottom of our ever-growing to-do list, creating the kind of consistency and organization that allows our family to breathe a little easier. At the end of the day, we're not just hiring someone to complete a list of tasks, we're investing in greater peace of mind. We're looking for a trusted professional who takes genuine pride in creating an organized, thoughtfully run home, allowing us to spend less time thinking about what's left to do and more time enjoying family dinners, weekend adventures, and the everyday moments that matter most.

Requirements

• Maintain a smoke-free environment and Fragrance-free; no scented personal care products, detergents, or products used in the home
• CPR and First Aid certified, or willing to obtain prior to start
• Reliable personal transportation (mileage reimbursement provided for work related tasks)
• Comfortable with pets (2 hypoallergenic cats and maybe a future dog)
• Must be authorized to work in the United States
• Dependable and highly organized
• Takes genuine pride in doing what you say you'll do
• Sees commitments through to completion
• Enjoys thinking a few steps ahead: anticipating needs, solving small problems before they become bigger ones, and creating systems that help a household run more smoothly over time
• Has a natural eye for what needs attention
• Takes ownership and notices what's out of place
• Enjoys completing projects from beginning to end, creating thoughtful systems, and bringing lasting organization to a home
• Resourceful and adaptable
• Comfortable juggling the evolving needs of a busy household while confidently shifting between daily operations, larger organizational projects, and special initiatives
• Enjoys helping coordinate moving pieces, keeping projects on track, and bringing order through periods of transition and change
• Understands the balance between professionalism and warmth
• Approachable, kind, and easy to communicate with while naturally respecting healthy boundaries and giving the family the space to simply enjoy being together
• Genuinely comfortable stepping in to provide occasional backup childcare when needed
• Calm presence, sound judgment, and discretion help foster trust
• Can be relied upon with complete confidence
• Takes pride in quietly supporting a home behind the scenes, creating an environment that feels organized, cared for, and allows the family to focus on what matters most

Nice To Haves

• Future home remodel on the horizon

Responsibilities

• Create, implement, and maintain household organization systems
• Perform daily resets and light tidying: dishes, surfaces, vacuuming high-traffic areas
• Prep the home ahead of weekly cleaner visits
• Manage seasonal swaps for clothing, bedding, and décor
• Coordinate and drop off donations
• Prep the home for play-dates, holidays, and guests
• Handle travel packing and unpacking
• Maintain indoor plants
• Handle small but important maintenance tasks: batteries, light bulbs, smoke detectors, and similar items
• Tackle organizational projects throughout the home as the family continues to settle in
• Organize and refresh the garage, basement, and entry area
• Clean humidifiers and air purifiers
• Inventory & Errands
• Restock pantry, fridge, and household supplies; maintain running supply lists
• Manage household orders and subscriptions (Amazon, Costco, Target, Thrive Market, Chewy)
• Handle returns, dry cleaning, and occasional gift shopping for birthdays and holidays
• Sort mail and manage packages; break down boxes
• Meal Support
• Align with family preferences and prepare 2 dinners per week; batch-style or fresh
• Prep healthy after school snacks/lunch fixings for the children
• Wash and prep fresh fruits and vegetables weekly for easy lunches and snacks
• Grocery shop in alignment with the family's dietary preferences: organic, fresh, grass-fed, simple whole-food ingredients
• Optimize grocery sourcing across Trader Joe's, Thrive Market, and other preferred vendors
• Maintain a tidy and well-organized kitchen (lunchbox and snack boxes ready, water bottles + straws easy to access, containers + lids organized, etc.)
• Laundry & Linens
• Wash, dry, fold, and put away full family laundry
• Steam garments and provide special care as needed (not often)
• Manage linen and towel rotation
• Keep the laundry area tidy and well-stocked
• Pet Care
• Schedule vet and grooming appointments for all pets
• Maintain pet supplies via Chewy subscription
• Vehicle Upkeep
• Clean and organize family vehicles as needed
• Track vehicle registration and insurance
• Family Support
• Provide light backup childcare for occasional date nights or day dates
• Prep + maintain playroom; various toys and crafts on rotation and restocked, activities prepped from various craft/activity books picked out by the kids for us to do as a family after school
• Vendor & Property Oversight
• Support and collaborate on household projects
• Assist with contractor coordination during the upcoming kitchen remodel
• Manage and tidy outdoor spaces: reset outdoor toys, mud kitchen area, and patio as needed
• Administrative & Personal Assistant Support
• Manage the household calendar and coordinate family appointments (medical, dental, personal)
• Support travel planning and logistics
• Coordinate events and special occasions

Benefits

• Mileage reimbursement

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed