House Manager & Family Assistant with Meal Prep Support

Sage Haus•Portland, OR

35d•$33 - $34•Onsite

About The Position

This is a part-time House Manager & Family Assistant role requiring 10-15 hours per week, spread over 2-3 days. The schedule is flexible, falling between Monday and Friday, 12:00 PM to 4:00 PM. The role involves supporting a family of four with two young daughters (ages 3 and 5), two hypoallergenic cats, and potentially a future dog. The family values simplicity, kindness, and a holistic approach to life, prioritizing a screen-free childhood, Montessori-inspired learning, music, and outdoor time. They are seeking a household partner who can naturally take ownership, notice what needs attention, build lasting systems, and complete projects. The goal is to create a calm, grounded, and nurturing home environment, allowing the family more time to enjoy each other. The role requires a trusted professional who takes pride in an organized, thoughtfully run home, providing peace of mind and allowing the family to focus on what matters most.

Requirements

Maintain a smoke-free environment and Fragrance-free; no scented personal care products, detergents, or products used in the home
CPR and First Aid certified, or willing to obtain prior to start
Reliable personal transportation (mileage reimbursement provided for work related tasks)
Comfortable with pets (2 hypoallergenic cats and maybe a future dog)
Must be authorized to work in the United States
Dependable and highly organized
Ability to naturally bring structure, consistency, and follow-through
Ability to anticipate needs, solve problems, and create systems
Ability to notice what needs attention and take ownership
Resourceful and adaptable
Comfortable juggling evolving needs of a busy household
Ability to confidently shift between daily operations, larger organizational projects, and special initiatives
Enjoy helping coordinate moving pieces, keeping projects on track, and bringing order through periods of transition and change
Approachable, kind, and easy to communicate with
Respectful of healthy boundaries
Genuinely comfortable stepping in to provide occasional backup childcare when needed
Calm presence, sound judgment, and discretion
Ability to be relied upon with complete confidence
Takes pride in quietly supporting a home behind the scenes

Nice To Haves

Future dog joining the family
Montessori-inspired learning
Holistic approach to life
Screen-free childhood 90% of the time
Music, time outdoors
Organic produce, wholesome ingredients, and fresh meals made with care
Future home remodel on the horizon

Responsibilities

Create, implement, and maintain household organization systems
Perform daily resets and light tidying: dishes, surfaces, vacuuming high-traffic areas
Prep the home ahead of weekly cleaner visits
Manage seasonal swaps for clothing, bedding, and décor
Coordinate and drop off donations
Prep the home for play-dates, holidays, and guests
Handle travel packing and unpacking
Maintain indoor plants
Handle small but important maintenance tasks: batteries, light bulbs, smoke detectors, and similar items
Tackle organizational projects throughout the home as the family continues to settle in
Organize and refresh the garage, basement, and entry area
Clean humidifiers and air purifiers
Restock pantry, fridge, and household supplies; maintain running supply lists
Manage household orders and subscriptions (Amazon, Costco, Target, Thrive Market, Chewy)
Handle returns, dry cleaning, and occasional gift shopping for birthdays and holidays
Sort mail and manage packages; break down boxes
Align with family preferences and prepare 2 dinners per week; batch-style or fresh
Prep healthy after school snacks/lunch fixings for the children
Wash and prep fresh fruits and vegetables weekly for easy lunches and snacks
Grocery shop in alignment with the family's dietary preferences: organic, fresh, grass-fed, simple whole-food ingredients
Optimize grocery sourcing across Trader Joe's, Thrive Market, and other preferred vendors
Maintain a tidy and well-organized kitchen (lunchbox and snack boxes ready, water bottles + straws easy to access, containers + lids organized, etc.)
Wash, dry, fold, and put away full family laundry
Steam garments and provide special care as needed (not often)
Manage linen and towel rotation
Keep the laundry area tidy and well-stocked
Schedule vet and grooming appointments for all pets
Maintain pet supplies via Chewy subscription
Clean and organize family vehicles as needed
Track vehicle registration and insurance
Provide light backup childcare for occasional date nights or day dates
Prep + maintain playroom; various toys and crafts on rotation and restocked, activities prepped from various craft/activity books picked out by the kids for us to do as a family after school
Support and collaborate on household projects
Assist with contractor coordination during the upcoming kitchen remodel
Manage and tidy outdoor spaces: reset outdoor toys, mud kitchen area, and patio as needed
Manage the household calendar and coordinate family appointments (medical, dental, personal)
Support travel planning and logistics
Coordinate events and special occasions