House Manager and Family Assistant

Sage Haus•Cottleville, MO

10d•Onsite

About The Position

We are a busy, warm, and driven family anchored by a working entrepreneur and three kids, each at a distinct age and stage. Our home is full of energy, movement, and heart. Our week is shaped by school schedules, after-school pickups, competitive youth sports with travel, doctor’s appointments, and a mom who is deeply committed to both her professional work and her personal and family’s wellbeing. The days are a mix of back-to-back calls and creative problem-solving, often interrupted by the very real logistics of raising three children. We are a co-parenting family, and the children divide their time between Mom’s home and their dad’s home, who lives locally. This role will support Mom and the household routines within her home, following a consistent A/B schedule that aligns with the children’s custody arrangement. While the routine is generally predictable, there may occasionally be minor schedule adjustments with advance notice due to Dad’s commitments. We value someone who can embrace that rhythm with flexibility and confidence. The energy in our home is social and warm, and we genuinely care about the people who are part of our world. At the same time, we need a household partner who can read the room, respect focused work time, and take initiative without needing constant direction. We have a two-year-old Goldendoodle who is friendly, energetic, and about 70 pounds. He is a big part of the household, and comfort with large, exuberant dogs is a genuine must. You are the kind of person who walks into a home, scans the room, and is already three steps ahead before anyone has said a word. You notice the laundry sitting in the dryer, the soccer uniform that needs to be found, the plant that hasn't been watered in weeks, and the calendar appointment that got buried under a busy Tuesday. You take action, you solve problems quietly, and you bring calm to a household that runs fast. You are patient, kind, and intuitive, especially when it comes to children. You understand that intricacies of supporting a child with specific needs and routines that require consistency, predictability, and a genuinely warm presence. You do not need to be told twice, and you do not need to be micromanaged. You stay a step ahead, check in when needed, and can see the vision of what a household needs to be running smoothly and effectively. You thrive on variety and take pride in helping a household run smoothly. You're the kind of person who can step in, take ownership, and meaningfully lighten a family's mental load. Calm, observant, and dependable, you're naturally good at reading the room, knowing when to take initiative, and staying focused on what needs to get done.

Requirements

Reliable personal transportation and valid driver's license (mileage reimbursement provided)
Clean driving record
Comfortable with and knowledgeable around large dogs
Experience working with children on the autism spectrum, in a professional or personal capacity
CPR and First Aid certified, or willing to obtain prior to start
Maintain a smoke-free environment
Must be authorized to work in the United States

Nice To Haves

Generally flexible if an occasional adjustment is needed
Open to discussing schedule adjustments for an exceptional long-term fit

Responsibilities

Oversee afternoon school pickups on core days, including coordinating multiple school schedules
Provide light supervision and backup childcare during afternoon and evening hours
Support after-school routines, including daily needs and transitions, with patience and an understanding of each child's preferences
Accompany or drive children to practices, therapy appointments, tutoring, and other kid-related activities
Provide rotating Saturday support based on the family's custody schedule
Provide evening childcare support as needed
Complete daily resets by tidying surfaces, dishes, common areas, and lightly vacuuming high-traffic spaces
Prepare the home ahead of biweekly cleaners
Create and maintain household organization systems, bringing fresh ideas and solutions
Organize ongoing hotspot areas, including kids' closets, the linen closet, and other spaces needing structure
Manage seasonal clothing, decor and bedding rotations, including sorting and preparing donations
Coordinate donation by organizing and preparing items for the family
Assist with holiday hosting preparation
Pack and unpack for family travel and summer camps
Care for indoor plants and water outdoor areas not covered by the irrigation system
Manage full-cycle laundry for the entire household, from hamper to folded and put away (high priority)
Iron and steam garments as needed
Rotate kids' sheets and towels
Maintain a clean, organized, and well-stocked laundry area
Prepare ingredients and chop produce for 2–3 dinners per week so meals are ready to cook
Pick up last-minute grocery items as needed
Clean the kitchen and load/unload dishwasher as needed
Inventory & Errands
Restock the pantry, refrigerator, and household supplies
Manage household inventory lists and recurring subscriptions (Amazon, Costco, Target)
Handle dry cleaning drop-off and pickup
Complete returns and occasional gift shopping
Breakdown boxes and other packaging as needed
Let the dog in and out throughout the day, especially when the family is away
Monitor pet supply levels as part of the household inventory routine
Provide light care and general oversight for the family dog during the workday
Coordinate occasional family vehicle drop-offs for interior and exterior car washes
Refuel the family vehicle as needed
Complete seasonal deep cleaning tasks, including cleaning the refrigerator, baseboards, and maintaining air purifiers and humidifiers
Assist with garage organization projects as time allows
Track seasonal home maintenance needs, including irrigation shutoff scheduling and HVAC filter changes
Conduct a Monday morning check-in to review the week's school schedules, appointments, and family commitments
Monitor family calendars proactively, flagging school closures, early dismissals, teacher appreciation events, and other important dates
Support light scheduling coordination across personal and business commitments
Serve as the primary point of contact for house cleaners when the family is unavailable