House Manager and Family Assistant

Sage Haus•Kelowna, BC

57d•Onsite

About The Position

We are a driven and warm, down to earth, family-focused household with two young boys, ages 3.5 years and 9 months. Our oldest is energetic, curious, and full of personality, and our youngest will begin daycare in the Spring. This is a joyful and full season of life for our family as we balance growing careers, parenting, and building a home environment that supports our lifestyle goals. Both parents work full time. Dad is a financial advisor and Mom works remotely in the pharmaceutical field. While our professional lives are demanding, our focus at home is creating a calm, organized environment where we can be present with our children and enjoy meaningful family time together. We value positivity, and strong relationships, while also holding high expectations for how our home functions day to day. Consistency, routines, and thoughtful organization are important to us. Mom has built systems that help the household operate smoothly, and maintaining those systems with care and attention to detail will be an important part of this role’s success. We are looking for someone who takes pride in maintaining a well-run home and who brings a positive, growth-minded approach to their work. The right person will help create ease and flow in our daily lives while honoring the structure and routines already in place. Ultimately, we hope to build a long-term partnership with someone who genuinely enjoys this type of work and values supporting a family through the evolving seasons of life.

Requirements

Valid driver’s license and reliable transportation
Ability to maintain a smoke-free environment
Experienced House Manager who takes pride in running a home with a high level of organization, consistency, and attention to detail.
Professionalism and ownership in approach to work.
Systems-minded and comfortable in environments where routines and structure matter.
Comfortable maintaining existing household systems while also identifying opportunities to improve organization, flow, and efficiency within the home.
Enjoys supporting families in meaningful ways while maintaining healthy boundaries and professionalism.
Understands the importance of discretion and respect for the privacy of a home environment, particularly when parents are working remotely.
Comfortable supporting the morning routine and assisting with the children when needed.
Genuinely enjoys being around young children, being engaging and creative with early childhood developmental stages and understands the rhythm of family life.
Self-directed, reliable, and proactive.
Communicates clearly with parents about household updates and priorities and takes initiative to ensure the home continues to run smoothly day to day.
Seeking a long-term role where you can take pride in maintaining a well-run home and becoming a trusted part of a family’s support system.
Highly organized with strong attention to detail
Strong initiative and ability to work independently
Experience managing private homes with established systems
Professional, discreet, and respectful of privacy
Strong communication skills, transparent with a collaborative mindset
Self-starter who takes ownership of responsibilities
Tech-savvy and comfortable managing calendars and household systems
Skilled at maintaining a high standard of organization and home care
Experienced with meal preparation and household logistics
Comfortable supporting young children when needed
Positive, growth-minded attitude and openness to coaching and feedback
Seeking a long-term role supporting a growing family

Responsibilities

Maintain household organization systems including closets, storage, pantry
Reset and tidy rooms daily to maintain overall home order, load/unload dishwasher, wipe surfaces, and vacuum high-traffic areas
Ensure the home is consistently prepared for cleaning services
Oversee household schedules and organizational systems
Conduct seasonal swaps for clothing, décor, and household items
Prepare for family events, holidays, and guest stays
Coordinate donation drop-offs and household organization projects
Support packing and unpacking for travel or seasonal transitions
Coordinate and supervise household service providers
Maintain indoor plants
Track and restock pantry, fridge, toiletries, and household supplies
Maintain running household supply lists
Coordinate and manage household orders (Amazon, Costco, etc.)
Run errands including grocery shopping, returns, dry cleaning, and gift purchasing
Handle package pickup, mail sorting, and deliveries
Plan and prep healthy meals and snacks for the entire family
Prepare, wash and prep fresh ingredients simple meals using whole-food ingredients
Maintain a clean and organized kitchen after meal preparation
Wash, dry, fold, and organize family laundry
Steam clothing and prepare outfits as needed
Maintain existing laundry systems established in the home
Manage linens including bedding and towels
Keep laundry areas organized and stocked with supplies
Schedule and oversee seasonal vehicle maintenance
Ensure vehicles are fueled, cleaned, and organized
Coordinate and schedule service providers such as cleaners or contractors
Research and coordinate home maintenance or repair needs
Conduct regular walk-throughs of the home and yard to ensure upkeep
Monitor property systems including hot tub and sauna
Oversee seasonal home and yard needs
Support the morning routine and assist with daycare drop-offs
Prepare backpacks, clothing, and daily essentials for children
Provide light supervision or childcare when needed
Assist with child-related organization and errands
Coordinate quarterly deep cleaning projects such as appliances and storage areas
Maintain organization in key zones including mudroom, play areas, and closets
Organize seasonal items and children’s gear, support toy rotations.
Support household improvement or organization projects
Assist with travel planning and logistics
Maintain family calendars and reminders
Assist with scheduling appointments or coordinating household needs