Part-Time House Manager and Family Assistant

Sage Haus•Franklin, WI

11d•Hybrid

About The Position

We are a busy, warm, and laid-back household of four, with two working parents and two boys at very different life stages. One of our boys is school-aged and independent; the other is a busy toddler full of energy and personality. Their beloved grandmother also plays an important role in our daily life, and our home is always evolving to support everyone in it. We are currently living in a two-bedroom apartment we have called home for many years while we wait for our new build to be finished, hopefully before the holiday season. Grandma will live with us in the new home. Both parents work demanding schedules in the medical field, often with opposite shifts and long hours. The result is a home that runs best on strong systems and a trusted person who knows what needs doing and simply does it. We're not hovering, we're not micromanaging, and we're not looking for perfection. We're looking for calm, consistent support from someone who takes pride in keeping a household running smoothly behind the scenes. We're a casual household. Come in comfortable clothes, get the work done, and feel at home doing it. We value kindness above all else, and want someone who genuinely enjoys contributing to a family's quality of life. We're relocating to a new build later this year, and we see this as an exciting opportunity to build new systems and routines from scratch alongside the right person. We have two senior cats who are beloved members of the family and require some daily attention and occasional medical care coordination.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable personal transportation required
Ability to work comfortably alongside senior pets, including cats requiring daily medication management
Ability to lift up to 40 lbs. and navigate stairs
Proactive and takes ownership. You don't wait for a list of tasks to get started. You notice when a closet needs reorganizing, when laundry needs attention, or when a household system could work better, and you take initiative to make it happen.
Independent and self-directed. You are confident managing your time, prioritizing what matters most, and creating a productive day without needing constant direction. You appreciate having the trust and autonomy to do your work well.
Warm, approachable, and relationship-oriented. You bring kindness and positivity into the home and enjoy building genuine relationships with the family. You are comfortable around children and animals and understand that being a trusted presence matters just as much as completing the practical tasks of the role.
Adaptable and flexible. You understand that every week may look a little different in a busy household, and you are comfortable adjusting priorities as needs change while maintaining a calm, steady presence.
Reliable and grounded. You are humble, dependable, and someone the family can count on. Whether you are working alongside family members or quietly handling responsibilities behind the scenes, you bring the same level of care, attention, and follow-through to everything you do.

Nice To Haves

Preference for candidates who can accommodate 4-5 more frequent/shorter shifts per week vs. longer shifts less days per week
Comfort with young children required for backup childcare support

Responsibilities

Wash, fold, and put away laundry for the whole family (excluding grandmother’s personal laundry)
Manage linen rotation including bedding, sheets, and towels
Handle seasonal clothing swaps, including children's size transitions
Maintain a tidy and well-stocked laundry area
Occasional ironing or steaming on a one-off basis as requested
Perform daily resets to keep common spaces functional and tidy (dishes, surfaces, vacuuming high-traffic areas)
Prepare the home for cleaners and oversee cleaning staff as needed
Maintain household organization systems and proactively suggest improvements, especially during the transition to new home
Manage seasonal swaps for décor and bedding
Proactively take care of small home maintenance tasks: replacing batteries, light bulbs, and smoke detector batteries
Coordinate donation drop-offs
Assist with packing and unpacking for family travel and upcoming move
Support holiday, event, and guest preparation as the family settles into the new home
Serve as backup for indoor plant care as needed
Set up and maintain a seasonal home maintenance calendar in the new house (HVAC filters, crawl space dehumidifier, etc.)
Monitor and restock pantry, refrigerator, and household supplies
Manage running household supply lists and select subscriptions (including pet food and supplies)
Handle mail retrieval, sorting, junk removal, and flagging of important items
Break down and recycle cardboard boxes
Manage returns and dry cleaning drop-off and pickup along with other miscellaneous errands as requested
Assist with gift coordination: tracking upcoming occasions, ordering, wrapping, and managing birthday and team gift logistics (family selects gifts; candidate handles execution)
Grocery shop to keep the refrigerator and pantry stocked
Help generate simple weekly meal ideas for the family
Prep fruits and vegetables (wash and chop) for easy snacking
Warm or prepare pre-assembled meals as needed (no elaborate cooking required)
Maintain a clean and organized kitchen
Manage prescription pickups and refill coordination for household medications
Coordinate and schedule appointments: medical, dental, grooming, veterinary, etc. for the family
Support calendar management and household scheduling
Assist with budget tracking and receipt organization (transitioning from a current virtual assistant setup)
Support travel planning and logistics
Schedule and transport cats to veterinary and grooming appointments
Maintain pet supplies and manage subscription orders
Assist with litter robot upkeep and backup feeding as needed
Assist with or coordinate medication pickup and administration reminders for two senior cats
Schedule and track regular maintenance for family vehicles
Perform a weekly reset of family vehicles (cleaning and organizing, particularly one vehicle that needs consistent attention)
Prep backpacks, clothing, and snacks for school-aged child
Occasionally prepare a packed lunch when requested
Serve as backup childcare support for younger child on an as-needed basis if the primary caregiver is unavailable (comfort with young children required; this is not a daily or even weekly expectation)
Assist with pickup or drop-off if needed in an unexpected situation