Hotel Administrator - Peacock Inn

Genesis Global Group•Princeton, NJ

About The Position

The Peacock Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. The role coordinates office functions, maintains records, assists with payroll and invoicing processes, supports departmental communications, and helps ensure the efficient day-to-day operation of the hotel. The position also supports accounts payable and receivable, vendor communication, office purchasing and inventory, scheduling, compliance recordkeeping, employee events and training, guest correspondence, and travel arrangements. The employee may work both on- and off-site and respond after normal business hours as needed. The role is performed in a normal office environment with usually mild to moderate noise.

Requirements

Experience with Microsoft Office Suite.
Professional, polished image in in-person and telephone interactions.
Excellent written and verbal communication skills.
Well-developed organizational and multitasking skills, with attention to detail.
Ability to work in a fast-paced environment and under pressure.
Ability to handle sensitive information and maintain strict confidentiality.
Dependable and reliable.
Typing speed of 40 words per minute.
High school diploma.
Two years of experience in an office environment.

Responsibilities

Provide administrative support to the Hospitality Director and hotel management team.
Establish, maintain, and update files, records, certificates, and other documents.
Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
Manage office supplies, purchasing requests, and administrative-material inventory.
Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
Coordinate schedules, meetings, appointments, and conference room reservations.
Maintain vendor contracts, insurance certificates, and other hotel compliance records.
Assist with planning employee events, recognition programs, and training sessions.
Track hotel permits, inspections, and required renewals to ensure compliance.
Maintain filing systems and ensure accurate recordkeeping.
Assist with guest correspondence and special requests when needed.
Make travel arrangements, including plane reservations, hotel accommodations, and auto rentals.
Perform other similar or related duties as required or assigned.
Respond after normal business hours as needed.
Work both on- and off-site as needed.