Hotel Administrator - Peacock Inn

Genesis Hospitality•Princeton, NJ

About The Position

The Peacock Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. The role coordinates office functions, maintains records, assists with payroll and invoicing processes, supports departmental communications, and helps ensure the efficient day-to-day operation of the hotel. The ideal candidate is professional, dependable, and able to manage multiple priorities in a fast-paced hospitality environment. The position works in a normal office environment with usually mild to moderate noise. The employee may work both on- and off-site and may need to respond after normal business hours. Physical demands include regularly sitting, using hands, reaching, and talking or hearing; frequently standing and walking; regularly lifting or moving up to 5 pounds and occasionally up to 20 pounds; and close, distance, and color vision and focus.

Requirements

High school diploma.
Two years of experience in an office environment.
Experience with Microsoft Office Suite.
Professional, polished image in person and on the phone.
Excellent written and verbal communication skills.
Well-developed multitasking and organizational skills; attention to detail.
Ability to work in a fast-paced environment and under pressure.
Ability to handle sensitive information and maintain strict confidentiality.
Dependable and reliable.
Typing speed of 40 words per minute.

Responsibilities

Provide administrative support to the Hospitality Director and hotel management team.
Establish, maintain, and update files, records, certificates, and other documents.
Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
Manage office supplies, purchasing requests, and administrative-material inventory.
Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
Coordinate schedules, meetings, appointments, and conference room reservations.
Maintain vendor contracts, insurance certificates, and other hotel compliance records.
Assist with planning employee events, recognition programs, and training sessions.
Track hotel permits, inspections, and required renewals to ensure compliance.
Maintain filing systems and ensure accurate recordkeeping.
Assist with guest correspondence and special requests when needed.
Make travel arrangements, such as plane reservations, hotel accommodations, and auto rentals.
Perform other similar or related duties as required or assigned.
Respond after normal business hours as needed.
Work both on- and off-site as needed.