Hotel Administrator - Lambertville Station Inn

Genesis Hospitality•Lambertville, NJ

About The Position

Lambertville Station Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. The position coordinates office functions, maintains records, assists with payroll and invoicing processes, supports departmental communications, and helps ensure the efficient day-to-day operation of the hotel. The ideal candidate is professional, dependable, and able to manage multiple priorities in a fast-paced hospitality environment. The role also involves responding after normal business hours as needed and working both on-site and off-site as needed.

Requirements

Experience with Microsoft Office Suite.
Professional, polished image in in-person and phone interactions.
Excellent written and verbal communication skills.
Well-developed multitasking and organizational skills, with attention to detail.
Ability to work in a fast-paced environment and under pressure.
Ability to handle sensitive information and maintain strict confidentiality.
Dependable and reliable.
Typing speed of 40 words per minute.
High school diploma.
Two years of experience in an office environment.

Responsibilities

Provide administrative support to the Hospitality Director and hotel management team.
Establish, maintain, and update files, records, certificates, and other documents.
Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
Manage office supplies, purchasing requests, and administrative materials inventory.
Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
Coordinate schedules, meetings, appointments, and conference room reservations.
Maintain vendor contracts, insurance certificates, and other hotel compliance records.
Assist with planning employee events, recognition programs, and training sessions.
Track hotel permits, inspections, and required renewals to ensure compliance.
Maintain filing systems and ensure accurate recordkeeping.
Assist with guest correspondence and special requests when needed.
Make travel arrangements, including plane reservations, hotel accommodations, and auto rentals.
Perform other similar or related duties as required or assigned.
Respond after normal business hours as needed.
Work both on-site and off-site as needed.