HIM Technician

Chapters Health System•Remote - Florida, FL

5d•$17 - $25

About The Position

The HIM Specialist is responsible for preparing and maintaining patient medical records, including tracking, assembling, and scanning required documents within established timeframes. The role supports medical-record completeness, accuracy, security, and regulatory compliance, and assists clinical staff and Patient Accounts with record-related requests. The position also supervises applicable volunteers in the HIM office and supports the HIM Supervisor with paperwork for team meetings and Hospice Medical Directors. The position is based in a business-office environment with computers, printers, copy/fax machines, and telephones. The employee regularly sits and talks or hears, and may occasionally stand, walk, handle objects, reach, and push, pull, lift, or carry up to 35 pounds. The role requires consent to drug and/or alcohol testing after a conditional offer and ongoing compliance with the Drug-Free Workplace Policy. Employees serving Florida affiliates are subject to background screening and ongoing eligibility verification after a conditional offer.

Requirements

At least 2 years of general office experience in a healthcare facility.
At least a high school diploma.
Strong oral and written communication skills in English.
Ability to organize and manage projects within defined timeframes and budgets; work independently and as part of a team; collaborate effectively; delegate and follow up; manage multiple tasks and stressful situations; and maintain attention to detail and a strong work ethic.
Basic knowledge of medical terminology.
Basic computer skills, including working with electronic medical record systems and Microsoft Office, specifically Excel.
Ability to apply common-sense understanding to written or oral instructions and solve problems involving several concrete variables in standardized situations.
Ability to perform essential functions with or without reasonable accommodation, including seeing, hearing, grasping, lifting, speaking, sitting, and walking.
Mental and emotional ability to work with death and dying; maturity, customer-service skills, and flexibility to work with people under stress; ability to work in a fast-paced, changing environment and under pressure and deadlines; ability to appreciate workplace diversity and professionally manage confidential information.
Ability to push, pull, lift, or carry up to 35 pounds.

Nice To Haves

Medical-record experience is preferred.
College courses or a degree are preferred.

Responsibilities

Assist with assembling and tracking admissions paperwork to establish a medical record for each patient.
Audit admission documents for timely completion and completeness, including consents, elections of benefits, certifications of illness, letters of medical necessity, and other required documentation.
Track and process physician signatures for admit orders, physician plans of care, and other orders; enter signature dates into the electronic medical record and ensure signed copies are scanned.
Track and process records for discharged and deceased patients, audit records concurrently, and notify staff of deficiencies; audit and finalize records within three weeks of discharge or death, with records complete within 30 days.
Alphabetize, collate, and scan submitted paperwork into medical records in a timely manner.
Supervise applicable volunteers in the HIM office.
Assist the HIM Supervisor with paperwork for team meetings and Hospice Medical Directors as needed.
Maintain medical records in an orderly and secure manner according to accepted practices and HIPAA Security and Privacy Rules.
Process requests for information according to policies, procedures, and HIPAA regulations.
Participate in quality improvement, assurance, compliance, audit, survey, and project activities as needed.
Assist with medical-record audits to ensure accuracy and timeliness for billing.
Assist clinical staff with medical-record reviews and requests.
Send requests for copies of records for patients who were in respite, nursing homes, or contract beds.
Send financial paperwork copies to Patient Accounts as requested.