Him Archive Coordinator |Health Information Management |Full-Time Day Shift (24691)

Bergen New Bridge Medical Center • Paramus, NJ

1d

About The Position

Bergen New Bridge Medical Center is seeking an HIM Archive Coordinator to support Health Information Management operations. The role handles discharged encounter pickup and reconciliation, medical record analysis and preparation, scanning and quality review, record retrieval, archiving, and duplicate-record processing across inpatient, emergency department, long-term care, outpatient, and same-day surgery encounters.

The coordinator uses OneContent, Paragon, and other computer applications to manage records, organize workflows, and meet productivity requirements. The position also involves reconciling and boxing records for archive storage or shredding, including transporting boxes to a storeroom and placing paper charts into vendor tote containers. The employee must maintain patient and organizational confidentiality and follow established procedures, protocols, and department standards.

Requirements

• EMR experience.
• Proficiency with Microsoft Office and computers.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to lift boxes of records for transfer to the storeroom.
• Ability to maintain patient privacy and confidentiality.

Nice To Haves

• AHIMA certification is preferred.

Responsibilities

• Pick up and reconcile discharged encounters throughout hospital units according to an assigned schedule.
• Perform medical record analysis for inpatient, emergency department, long-term care, outpatient, and same-day surgery encounters; assist with other patient types as directed.
• Prepare, scan, index, and quality-review charts, including checking that scanned documents are legible and reviewing originals for poor document quality.
• Use OneContent, Paragon, and other computer applications to perform assigned work.
• Prioritize work and meet productivity requirements established by management.
• Retrieve medical record documentation for patient care and place like documents in the appropriate order for scanning.
• Accurately assemble long-term care records and correctly identify inpatient, outpatient, and emergency room records.
• Coordinate staff and workflows related to medical record preparation and scanning.
• Reconcile and box records for the archive vendor, using the archive portal to request record pickup or delivery for release of information and internal audits.
• Reconcile, log, and box records scanned from the previous month for storage and subsequent shredding; transport boxes to the storeroom and place paper charts in vendor tote containers at month-end.
• Process and merge records reported as duplicates by reviewing information in Paragon and OneContent to ensure medical record numbers are merged appropriately.
• Assist physicians and other clinical staff as needed.
• Reconcile charts delivered to HIM against the appropriate list.
• Participate in departmental and organizational performance improvement activities.
• Follow established procedures, protocols, and department standards, and maintain confidentiality of patient, medical record, department, and employee information.

Benefits

• Competitive medical, dental, and vision plans.
• Generous time-off policy with vacation days, personal time, sick leave, and nine paid holidays.
• Tuition reimbursement.
• Continuing education programs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed