HIM Assistant - Health Information Management

Cayuga Medical Center•Ithaca, MI

12d•$17 - $20•Hybrid

About The Position

The Health Information Management (HIM) Assistant manages and organizes health information in an electronic health record (EHR) system. The role scans, indexes, and uploads incoming documents to patient records and helps ensure health records are accurate, maintained, and accessible to healthcare providers. The assistant supports the HIM department with document processing, quality control, confidentiality and security, collaboration with staff and providers, and general administrative work. The position requires attention to detail, independent work, familiarity with healthcare documentation practices and medical terminology, and knowledge of HIPAA and patient confidentiality standards.

Requirements

High school diploma or equivalent.
Strong attention to detail and ability to work independently.
Familiarity with medical terminology and healthcare documentation practices.
Knowledge of HIPAA regulations and patient confidentiality standards.
Proficiency in Microsoft Office Suite, including Excel and Word, and other relevant software.

Nice To Haves

Associate degree or certification in Health Information Management (HIM).
Experience working with Epic EHR or other electronic health record systems.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Ability to maintain a high level of accuracy and attention to detail.
Ability to work in a fast-paced environment with minimal supervision.

Responsibilities

Scan physical documents, forms, and medical records into the Epic EHR system.
Ensure scanned documents are clear, legible, and appropriately indexed.
Review documents for completeness and accuracy before uploading them to patient records.
Upload scanned documents to the correct patient record in the Epic system.
File and organize incoming documents, ensuring proper indexing for retrieval.
Verify the accuracy and completeness of uploaded documents and confirm they are linked to the correct patient record.
Conduct periodic reviews of records for compliance with regulatory standards and hospital policies.
Collaborate with HIM staff and healthcare providers to process health records accurately and promptly.
Respond to medical staff inquiries about missing or misplaced documents.
Follow HIPAA regulations and maintain patient confidentiality.
Protect electronic and paper health records in accordance with organizational policies and procedures.
Assist with administrative duties such as filing, organizing, and retrieving health records.
Support smooth HIM department operations and compliance with health information management best practices.