HIM ARCHIVE COORDINATOR |HEALTH INFORMATION MANAGEMENT |FULL-TIME DAY SHIFT (24691)

Bergen New Bridge Medical Center • Paramus, NJ

2d • $40,000 - $60,000

About The Position

Bergen New Bridge Medical Center is seeking a HIM Archive Coordinator to support Health Information Management operations. The coordinator handles medical records across inpatient, emergency, long-term care, outpatient, and same-day surgery encounters, including record retrieval, reconciliation, preparation, scanning, indexing, quality review, and archiving. The role uses electronic medical record systems and other computer applications, supports physicians and clinical staff, and follows established procedures and department standards while protecting patient and employee confidentiality.

Requirements

• Experience with electronic medical records (EMR).
• Proficiency with Microsoft Office and computers.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to lift boxes of records for transfer to the storeroom.

Nice To Haves

• AHIMA certification is preferred.

Responsibilities

• Pick up and reconcile discharged encounters throughout hospital units according to an assigned schedule.
• Perform medical record analysis for inpatient, emergency department, long-term care, outpatient, and same-day surgery encounters; assist with chart scanning, preparation, indexing, and quality review as directed by management.
• Retrieve medical record documentation for patient care.
• Place like documents in the appropriate order for scanning and review records for poor-quality original documents.
• Accurately assemble long-term care records and identify inpatient, outpatient, and emergency room records correctly.
• Use knowledge of record preparation and scanning to coordinate staff and appropriate workflows.
• Reconcile and box records for the archive vendor; use the archive portal to request records for pickup or delivery for release of information and internal audits.
• Reconcile, log, and box scanned records for storage and subsequent shredding; transport boxes to the designated storeroom and place paper charts in vendor shredding containers at month-end.
• Process and merge records reported as duplicates by reviewing information in Paragon and OneContent to ensure medical record numbers are merged appropriately.
• Assist physicians and other clinical staff.
• Reconcile charts delivered to Health Information Management against the appropriate list.
• Participate in departmental and organizational performance-improvement activities.
• Follow established procedures, protocols, and department standards; comply with the Code of Conduct and Ethics and maintain patient, medical record, department, and employee confidentiality.

Benefits

• Competitive medical, dental, and vision plans.
• Generous time-off policy including vacation days, personal time, sick leave, and nine paid holidays.
• Tuition reimbursement.
• Continuing education programs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed