Healthcare Contracts & Licensing Paralegal

Valenz•Phoenix, AZ

5d•Remote

About The Position

The Healthcare Contracts and Licensing Paralegal manages healthcare licensing, regulatory filings, and contract administration activities in support of the Legal team. The role maintains required licenses and corporate filings, oversees contract workflows and records, and applies established agreement terms to contract-related administrative processes. It works with Legal and cross-functional business teams to ensure accurate documentation, timely regulatory compliance, and efficient contract administration. The position also supports corporate entity administration, vendor relationship management, insurance documentation, and maintenance of legal, regulatory, corporate, intellectual property, licensing, and contractual records. It is fully remote. The employee must be based in the United States, work from a quiet workspace, maintain reliable internet, and follow company security protocols, including VPN and company-approved devices and software.

Requirements

Associate’s degree, paralegal certification from an accredited institution, or an equivalent combination of education and relevant experience.
3+ years of experience in a legal, healthcare regulatory, contract administration, corporate paralegal, or related role.
Hands-on experience independently managing healthcare licensing, including utilization management, third-party administrator, or similar state regulatory licenses and filings.
Experience preparing, submitting, tracking, and maintaining licensing applications, renewals, amendments, and regulatory documentation.
Experience administering contract workflows, including document routing, electronic signature, executed agreement management, and contract repository or CLM maintenance.
Ability to interpret and apply established contract provisions for administrative purposes, including effective dates, renewals, termination requirements, and related obligations.
Strong organizational and time-management skills, including the ability to independently manage multiple deadlines, filings, contracts, and priorities.
Strong attention to detail and demonstrated accuracy in maintaining legal, regulatory, and contractual records.
Excellent written and verbal communication skills and ability to work effectively with Legal team members, business partners, regulators, and external parties.
Ability to recognize matters requiring legal interpretation or independent judgment and appropriately escalate them to Legal counsel or designated team members.
Proficiency with Microsoft Office applications and experience using contract lifecycle management systems, document repositories, electronic signature platforms, or similar legal technology.
Ability to handle confidential and sensitive business and legal information with discretion.
Must be based in the United States in a location where the employee can work effectively and comply with company policies such as HIPAA.
Must have a quiet workspace free from distractions and a reliable internet connection.
Must adhere to company security protocols, including use of VPNs, secure passwords, and company-approved devices and software.

Nice To Haves

Bachelor’s degree in Business, Legal Studies, Healthcare Administration, or a related field.
Experience managing healthcare licenses across multiple states or jurisdictions.
Experience supporting utilization management, TPA, insurance, or other regulated healthcare entities.
Experience with contract lifecycle management systems and Legal Operations processes.
Experience with corporate entity management, registrations, or regulatory filings.
Experience working within healthcare or another highly regulated industry.

Responsibilities

Manage healthcare licensing activities, including utilization management, third-party administrator, and other applicable licenses, permits, registrations, renewals, and amendments across applicable jurisdictions.
Independently prepare, submit, track, and maintain licensing applications, regulatory documentation, renewal requirements, and related deadlines.
Manage corporate registrations, filings, and documentation, and support entity formations, amendments, dissolutions, and other corporate administrative activities.
Research licensing and regulatory requirements and communicate identified requirements, deadlines, and documentation needs to appropriate Legal team members.
Administer contract workflows, including document routing, approvals, electronic signature, execution, storage, metadata, and maintenance within the contract lifecycle management system.
Review executed agreements and apply established contract terms for administrative purposes, including effective dates, renewals, termination provisions, and related obligations.
Manage agreement termination processes by confirming applicable provisions, coordinating required documentation, and ensuring established procedures and timelines are followed.
Assist with contract-related data requests, reporting, document retrieval, and preparation of approved contract templates in accordance with established Legal guidance.
Route redlines, negotiations, legal interpretations, and matters requiring independent legal judgment to the appropriate Legal team member.
Confirm insurance information and obtain Certificates of Insurance, schedules, surety bond information, and other required documentation.
Serve as Vendor Relationship Manager for assigned vendors and support related administrative and documentation requirements.
Maintain accurate and organized legal, regulatory, corporate, intellectual property, licensing, and contractual records and identify opportunities to improve related workflows and processes.
Perform other related Legal Operations and administrative duties as assigned.

Benefits

Generously subsidized company-sponsored Medical, Dental, and Vision insurance.
Access to services through Healthcare Blue Book and KISx Card.
HSA, FSA, and DCFSA spending account options.
401K with company match and immediate vesting.
Flexible working environment.
Generous Paid Time Off, including vacation, sick leave, and paid holidays.
Employee Assistance Program, including professional counseling, referrals, and additional services.
Paid maternity and paternity leave.
Pet insurance.
Employee discounts on phone plans, car rentals, and computers.
Community giveback opportunities, including paid time off for philanthropic endeavors.
Necessary equipment provided for the fully remote position.