Health Services Assistant

Bureau of Prisons/Federal Prison System • El Reno, OK

1d

About The Position

The Health Services Assistant supports the Health Services Department by processing budget, medical, and other administrative documents and maintaining related records. The position handles reports and records for two cost centers and monthly accruals, assists with medical-material procurement, and serves as a liaison between Financial Management and Health Services.

The assistant coordinates with community hospitals, contract consultants, outside institutions, and medical facilities on billing, appointments, procedures, medical information, and care for inmates. Duties include arranging and prioritizing medical appointments and transfers, securing approvals, coordinating transportation, and tracking outside medical contractor timesheets. As a correctional institution employee, the incumbent also has recurring responsibility for maintaining institutional security; correctional responsibilities take precedence over other duties.

Requirements

• U.S. citizenship is required.
• Meet the applicable qualification requirements through at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level, or qualifying education where applicable.
• Qualifying experience may include processing budget, medical, and administrative documents and maintaining records.
• Qualifying experience may include coordinating billing and appointments with community hospitals and contract consultants.
• Qualifying experience may include establishing or maintaining hospital accounting and budget filing systems and reconciling medically related expenditures.
• Qualifying experience may include monitoring orders and shipments of purchased medical items.
• Qualifying experience may include maintaining financial document files, including invoices, vendor files, expenditure and budget reports, and electronic fund control files.
• Provide the actual time spent on relevant activities, such as hours worked per week, for experience to receive proper credit.
• If qualifying based on education, provide the required legible transcripts; academic work must be from an appropriately accredited or pre-accredited institution.
• Complete the required pre-employment and panel interview, urinalysis, physical, and background investigation; pass NCIC and credit screening.
• Complete the required three-week Introduction to Correctional Techniques course at Glynco, Georgia.
• Meet the Selective Service requirement, if applicable.
• Applicants above the maximum entry age of 36 for original appointment to a Bureau of Prisons institution must provide documentation of prior federal law-enforcement coverage; qualified preference-eligible veterans may be exempt from the age limit.

Responsibilities

• Process budget, medical, and other administrative documents; update, maintain, research, inventory, and file records.
• Prioritize assigned tasks, solicit feedback, prepare and consolidate reports, and retrieve and maintain records for two cost centers and monthly accruals.
• Assist with technical and analytical tasks related to complex medical-material procurement.
• Serve as a liaison between the Financial Management Department and the Health Services Department.
• Coordinate with community hospitals and contract consultants regarding Health Services billing, patient appointments and procedures, and outside medical contractor timesheets.
• Liaise with outside institutions and medical facilities to obtain medical information and care for inmates.
• Schedule and prioritize medical care, secure approvals, arrange transportation, and coordinate routine and emergency medical transfers with institution officials and receiving institutions.
• Maintain the security of the institution as part of recurring correctional staff responsibilities.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed