Health & Safety Coordinator

University of Toronto•Toronto, ON

10d•Onsite

About The Position

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Their mission is to create the most supportive environment possible so that researchers, innovators and learners can advance understanding and apply new knowledge. VPRI provides a full range of services including guidance on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours. The Health & Safety Coordinator is responsible for providing confidential administrative support to academic administrators, faculty, staff, students, Health and Safety committee members (local committees and Joint Health and safety committees - JHSCs) and provides Occupational Hygiene Safety Services. The Coordinator offers day-to-day support to the Manager, Occupational Health & Safety in areas such as program development, conducting workplace assessments and hygiene surveys, investigating health and safety concerns, hazards and incidents/accidents, training programs, preparing reports, acting as a liaison and resource person for JHSCs, and interpreting health and safety legislation for unionized and non-unionized staff, faculty and students. The role involves handling sensitive and/or confidential information and requires staying informed on relevant policies, rules, regulations, and guidelines.

Requirements

Bachelor’s degree in occupational hygiene or related discipline or equivalent combination of education and experience
Minimum three (3) years of relevant administrative experience supporting health & safety activities
Demonstrated strict adherence to confidentiality
Superior organizational and information management skills
Demonstrated ability to apply collective agreements, OHSA, organizational policies to a variety of situations
Strong communication skills, both verbal and written
Ability to prepare meeting minutes, correspondence and to transcribe and perform data entry for detailed, accurate records consisting of technical terminology
Demonstrated initiative
Strong customer-service orientation
Ability to work well in a team setting
Demonstrated ability to probe for information to ensure pertinent detail is obtained
Ability to prioritize multiple-tasks
Ability to adapt to changing operational needs
Superior Microsoft Office (Word, Outlook, Excel) skills
Excellent keyboarding skills
Strong clerical skills to maintain meticulous filing system and for coordination of schedules, and administrative activities
Ability to manage a large amount of information with strong attention to detail and strict protocols

Nice To Haves

Canadian Registered Safety professional designation and/or occupational health and safety certificate
Prior experience working as an administrator to support health and safety committee(s)
Experience working in a unionized organization
Experience working in a labour relations or human resources environment

Responsibilities

Providing confidential administrative support to academic administrators, faculty, staff, students, Health and Safety committee members (local committees and Joint Health and safety committees - JHSCs)
Providing Occupational Hygiene Safety Services
Providing day-to-day support to the Manager, Occupational Health & Safety in matters involving program development
Conducting workplace assessments and hygiene surveys
Investigating health and safety concerns, hazards and incidents / accidents
Developing and delivering training programs
Preparing reports
Acting as a liaison and resource person for JHSCs
Interpreting health and safety legislation for unionized and non-unionized staff, faculty and students
Handling various sensitive and/or confidential information
Keeping well informed on relevant policies, rules, regulations, and guidelines