Health & Safety Administrative Assistant

Flatiron Construction Corp•Indianapolis, IN

6d•$29 - $34•Onsite

About The Position

Are you seeking an integral role in office operations? As a Health & Safety Administrative Assistant, you will provide essential administrative support to our Health & Safety team by managing data entry, coordinating employee badging, maintaining records, and assisting with day-to-day office operations. Your attention to detail and organizational skills will help ensure the smooth functioning of critical safety programs and office processes. You will collaborate with industry experts and dedicated teams who value individuality, recognize achievements, and are committed to maintaining a safe and productive work environment. Apply now and transform your career with us. This is a full time position supporting an Advanced Technology project, which includes our Data Center market segments.

Requirements

High School Diploma or GED required.
3+ years related administrative experience on a construction project required.
Experience using MS Office Suite, including Word and Excel required.
Advanced knowledge of construction industry and project business procedures.
Developing knowledge of subcontractor invoicing and accounts payable cost coding.
Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.

Responsibilities

Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
Coordinates asset distribution and tracking for assigned employee group or project.
Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
Maintains company and business contact information, seating and event calendar documents.
Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
Orders office supplies, stationary and staff business cards, as directed by manager.