Administrative Assistant, Campus Safety

Trinity College • Hartford, CT

4d

About The Position

Reporting to the Director of Campus Safety, the Administrative Assistant oversees the efficient operation and participates in the daily activities of the Campus Safety Office.

Requirements

• High School Diploma or GED
• 1-3 years of work experience working with Oracle or other payroll systems.
• Able to pass a background check
• Experience/commitment to working with and supporting diverse communities
• Familiarity with OSHA, FMLA and military leave procedures
• Possess strong critical thinking skills
• Familiarity with Adobe, Microsoft Word, Excel, Teams, Zoom, report writing software such as Omnigo
• Familiarity with accounts payable invoice processing procedures
• Familiarity with Cleary Act, Title IX, FERPA
• Ability to handle sensitive information with professionalism, discretion and compassion
• Ability to work effectively and collaboratively as a member of a diverse team
• Display sensitivity to the unique role that security plays in a college setting
• Effective oral and written communication, organizational, and problem-solving skills
• Meticulous attention to detail
• Reliable and able to work independently under established guidelines
• Ability to maintain confidentiality

Nice To Haves

• Associate's degree, preferred
• Previous higher education experience is a plus

Responsibilities

• Provide administrative, operational and departmental support.
• Assist with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.).
• Assists in various marketing efforts including, but not limited to, creating and distribution of promotional materials for events such as brochures and flyers.
• Oversee a staff of student employees and manage student staff payroll.
• Maintain Daily Crime Log in accordance with federal guidelines.
• Manage billing of parking registrations and citations.
• Orders necessary office supplies and materials for department/area, meetings, and events.
• Works with vendors on invoicing and purchase orders.
• Liaises with appropriate parties to service office equipment and troubleshoot issues.
• Respond to questions from staff, students, faculty and visitors.
• Perform other related duties as assigned and based on departmental need.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED