Administrative Assistant II - Environmental, Health & Safety

Texas Biomedical Research Institute•San Antonio, TX

11d•Onsite

About The Position

Texas Biomed is seeking an Administrative Assistant II – Environment, Health & Safety to provide support and coordinate day-to-day administrative duties relative to the EHS office.

Requirements

High school diploma or GED.
Manage data confidentiality for Occupational Health records
Three or more years of job specific experience.
Candidate should have at least two years in an Administrative Assistant I or similar position.
Must have well-developed organizational skills.
Knowledge of complex work routines, rules, procedures or operations, ability to operate higher-level specialized equipment.
Must be self-motivated; valid driver’s license; willing to work occasional overtime, weekends, holidays
Computer knowledge (to include Adobe Acrobat and Microsoft Office suite- Word, Excel, Access, Outlook)

Nice To Haves

Sixty (60) hours or Associate Degree from an accredited college or university with an interest in General Business, Management or Office Systems Technology is preferred.
Previous experience working in an animal research facility.

Responsibilities

Distribute and review new/rehire/transfer-employee health Risk Assessment forms, annual health questionnaires, schedule physicals and other clinic visits, and coordinate annual clinic visits (TB testing, and flu shots).
Manage Occupational Health Outlook calendar and send vaccination and testing reminders
Communicate with supervisors and clinic on Occupational health requirements
Relay Occupational Health records to HR
Maintain Occupational health record database
Maintain relevant Standard Operation Procedures (SOPs)
Process invoices from the health care provider
Ensure data accuracy and confidentiality
Performs general office duties, such as ordering supplies and receiving and processing invoices.
Maintains and inventory office supplies for assigned area, and completes purchase requisitions for office supplies, as required.
Prepares agendas and makes arrangements, such as coordinating catering for luncheons or supplied needed for training.
Prepare materials required for safety outreach including, but not limited to, annual health fair and TIDES safety month
Files and retrieves corporate documents, records, and reports.
Greets visitors or employees and provide initial assistance as necessary.
Answers phone calls and direct calls to appropriate parties or take messages.
Distributes and opens mail, as required. May receive and route paperwork, supplies, equipment and other materials.
Establishes, maintains, and retires various files, including confidential files, as required.
Composes or types correspondences or documents (e.g., proposals, grant and contract applications, memoranda, or other materials) using a word processing and spreadsheet applications.

Benefits

Comprehensive health, dental, vision, and life insurance coverage for you and your family—including pet insurance options.
Competitive employer-funded retirement plan with 6% contributions starting on day one, increasing with years of service.
Generous paid time off, including 14 paid holidays and a paid Winter Recess (from the last week of December through New Year’s).
Paid time off for short-term illness and mental wellness, helping you take the time you need when life happens.
Volunteer Time Off (VTO) to encourage giving back to the community.
Paid parental leave to support you and your growing family.
Flexible work arrangements that support a strong work-life balance.
On-site medical clinic, wellness incentives, and prescription support programs designed to make care more accessible and affordable.
On-site fitness center and wellness programs to help you stay active and healthy.
Relaxed dress code so you can feel comfortable and be yourself at work.
Dynamic learning environment with professional development opportunities, mentorship, tuition reimbursement, and leadership programs to support your growth.