Health Professions Education Specialist 3

UCSF•San Francisco, CA

4d•$72,000 - $154,600•Onsite

About The Position

The San Francisco General Hospital’s (SFGH) Ob-Gyn Graduate and Undergraduate Medical Education Site Coordinator applies knowledge about administration, curriculum, requirements, and educational activities to coordinate professional health education programs for fellows, residents, and medical students receiving Obstetrics and Gynecology (OB-Gyn) training at SFGH. The education site coordinator organizes and maintains site-specific program operations, which may include assisting with trainee selection and onboarding; supporting teaching and learning activities, program curriculum, learner scheduling, and database maintenance; tracking learner compliance, program accreditation, and administrative tasks for program directors; and planning events. Over the course of the year, the site coordinator manages and coordinates SFGH-based activities for approximately 50 third- and fourth-year medical students, 40 Ob-Gyn residents, and two Complex Family Planning Fellows. On average, there are 10-12 residents, 2 fellows and 0-6 students on site at SFGH at any given time. This position also serves as the site coordinator for fellows from other divisions and as the primary site contact for faculty and trainees from those divisions and other residencies. As the medical student coordinator (~35% of role), this individual partners closely with SFGH’s medical student site director, the faculty directors of advanced medical student clerkships, and the medical student program coordinator in the Ob-Gyn Department Chair's Office to manage, plan, and administer rotations for the 3rd- and 4th-year Ob/Gyn medical students at SFGH. The coordinator prepares schedules and produces orientation materials for 6 core clerkship blocks; serves as the primary contact for medical students; orients students to the service at SFGH; prepares the on-call schedule; arranges seminars; assists the site director in high-level administrative functions; tracks applications for elective courses; and manages course revisions, manuscripts, and course materials. The coordinator analyzes and monitors learner performance, curriculum effectiveness, and impact of rotation experience and other educational activities and collaborates with faculty and the site director on program improvements. As the residency coordinator at SFGH (~35% of role), this person works closely with the SFGH-based residency site directors and is responsible for a variety of onboarding, scheduling, evaluation, and other residency administrative tasks. Duties include site-specific onboarding, such as badge and EPIC access (in partnership with an administrative analyst); coordinating the SFGH-based intern orientation day; ensuring completion of required training modules; assisting with collecting and reporting site-specific data for resident training and experiences as needed by the Ob-Gyn and UCSF GME offices; scheduling and coordinating the intern retreat and additional celebratory events such as Resident Appreciation Day and Chief Breakfast at SFGH. For every block throughout the academic year, the residency coordinator synthesizes and emails site-specific orientation information, determines resident clinical assignments in the Obstetrics, Midwifery, and Gynecology clinic, including a few Family Medicine and Internal Medicine residents; manages SharePoint sites; assists with soliciting and compiling feedback for residents from SFGH faculty; manages the teaching calendar and scheduling/coordination of speakers; manages other educational scheduling such as birth simulations on Labor & Delivery. The coordinator also manages bilingual stipend payments for trainees in accordance to UCSF and DPH GME policies. In partnership with an administrative analyst, the coordinator serves as the primary point person for residents during their time at SFGH, assisting with scrubs, pagers, parking, and other resident wellbeing needs; and providing timely and accurate communications to residents. As the Complex Family Planning (CFP) fellowship coordinator (~30% of role) this individual is responsible for administration of the CFP Fellowship in collaboration with the fellowship director and associate director. The coordinator works with fellowship directors, mentors and faculty to establish training goals and requirements. The coordinator is responsible for communicating these procedures and protocols to fellows and tracking their progress in meeting all requirements. The coordinator is the primary liaison and key contact with potential trainees and program faculty, current trainees and their mentors, faculty and mentors at partner institutions, and funding sources. The individual is responsible for all fellows’ UCSF and SFGH appointments including GME, privileges, credentials, and academic affairs, and independently organizes and schedules all aspects of mentorship activities such as journal clubs, seminars, guest speaker and works-in-progress presentations. The coordinator also helps to solicit feedback for the CFP fellows, enters data, coordinates the CFP Clinical Competency Committee, coordinates semi-annual CFP fellow reviews, provides primary administrative support in CFP applicant selection and interviews annually, and works with the program director and associate director to complete any documentation and activities related to ACGME accreditation. The coordinator collaborates closely with the Ob-Gyn Department Chair's Office UME and GME teams on student, resident, and fellow issues. They build strong working relationships with the program directors, associate directors, site directors, and staff, attend team meetings, ensure that SFGH protocols align with department policies, and may provide an extra pair of hands during peak periods. The coordinator also serves as the site coordinator for trainees from other departments and Ob-Gyn divisions such as MFM and Gyn Onc fellows, midwifery students, and Internal Medicine and Family and Community Medicine residents. The coordinator is the primary contact for these trainees and their program directors/administrators.

Requirements

Knowledge about administration, curriculum, requirements, and educational activities.
Ability to coordinate professional health education programs.
Ability to organize and maintain site-specific program operations.
Skills in assisting with trainee selection and onboarding.
Ability to support teaching and learning activities, program curriculum, and learner scheduling.
Skills in database maintenance and tracking learner compliance.
Ability to manage program accreditation and administrative tasks.
Skills in planning events.
Ability to manage and coordinate activities for medical students, residents, and fellows.
Ability to serve as a site coordinator and primary contact for faculty and trainees.
Ability to partner with site directors and program coordinators to manage and administer rotations.
Skills in preparing schedules and producing orientation materials.
Ability to serve as a primary contact for medical students and orient them.
Skills in preparing on-call schedules.
Ability to arrange seminars.
Skills in assisting with high-level administrative functions.
Ability to track applications for elective courses and manage course materials.
Skills in analyzing and monitoring learner performance and curriculum effectiveness.
Ability to collaborate on program improvements.
Skills in managing residency onboarding, scheduling, and evaluation.
Ability to coordinate site-specific onboarding, including system access.
Skills in coordinating orientation days and ensuring completion of required training.
Ability to collect and report site-specific data.
Skills in scheduling and coordinating events such as retreats and appreciation days.
Ability to synthesize and communicate orientation information.
Skills in determining clinical assignments.
Ability to manage information sites (e.g., SharePoint).
Skills in soliciting and compiling feedback.
Ability to manage teaching calendars and speaker coordination.
Skills in managing educational scheduling.
Ability to manage stipend payments.
Skills in serving as a primary point person for resident needs.
Ability to provide timely and accurate communications.
Skills in administering fellowship programs.
Ability to establish training goals and requirements.
Ability to communicate procedures and protocols and track progress.
Skills in serving as a primary liaison with trainees, faculty, and external parties.
Ability to manage appointments, privileges, credentials, and academic affairs.
Skills in organizing and scheduling mentorship activities.
Ability to solicit feedback, enter data, and coordinate committees.
Skills in coordinating reviews and providing administrative support for applicant selection.
Ability to complete documentation for accreditation.
Skills in collaborating with UME and GME teams.
Ability to build strong working relationships with program staff.
Ability to attend team meetings.
Ability to ensure alignment of protocols with department policies.
Ability to serve as a site coordinator for trainees from other departments.
Ability to act as a primary contact for trainees and their administrators.

Nice To Haves

Experience with EPIC system.
Experience with UCSF and DPH GME policies.
Experience with ACGME accreditation processes.

Responsibilities

Coordinate professional health education programs for fellows, residents, and medical students.
Organize and maintain site-specific program operations.
Assist with trainee selection and onboarding.
Support teaching and learning activities, program curriculum, and learner scheduling.
Maintain databases and track learner compliance.
Manage program accreditation and administrative tasks for program directors.
Plan events.
Manage and coordinate SFGH-based activities for medical students, residents, and fellows.
Serve as the site coordinator for fellows from other divisions and as the primary site contact for faculty and trainees.
Partner with SFGH’s medical student site director, faculty directors, and program coordinator to manage, plan, and administer rotations for medical students.
Prepare schedules and produce orientation materials for medical students.
Serve as the primary contact for medical students and orient them to the service.
Prepare the on-call schedule for medical students.
Arrange seminars for medical students.
Assist the site director in high-level administrative functions.
Track applications for elective courses and manage course materials.
Analyze and monitor learner performance, curriculum effectiveness, and impact of rotation experience.
Collaborate with faculty and the site director on program improvements.
Work closely with SFGH-based residency site directors on onboarding, scheduling, and evaluation.
Coordinate site-specific onboarding, including badge and EPIC access.
Coordinate the SFGH-based intern orientation day.
Ensure completion of required training modules for residents.
Collect and report site-specific data for resident training and experiences.
Schedule and coordinate the intern retreat and celebratory events.
Synthesize and email site-specific orientation information for residents.
Determine resident clinical assignments in clinics.
Manage SharePoint sites for residency programs.
Solicit and compile feedback for residents from SFGH faculty.
Manage the teaching calendar and coordination of speakers.
Manage educational scheduling, such as birth simulations.
Manage bilingual stipend payments for trainees.
Serve as the primary point person for residents regarding scrubs, pagers, parking, and other wellbeing needs.
Provide timely and accurate communications to residents.
Administer the Complex Family Planning (CFP) Fellowship in collaboration with fellowship directors.
Establish training goals and requirements with fellowship directors, mentors, and faculty.
Communicate procedures and protocols to fellows and track their progress.
Serve as the primary liaison with potential trainees, program faculty, current trainees, mentors, partner institutions, and funding sources.
Manage all fellows’ UCSF and SFGH appointments, including GME, privileges, credentials, and academic affairs.
Organize and schedule mentorship activities such as journal clubs, seminars, and presentations.
Solicit feedback for CFP fellows, enter data, and coordinate the CFP Clinical Competency Committee.
Coordinate semi-annual CFP fellow reviews.
Provide administrative support in CFP applicant selection and interviews.
Work with program directors to complete documentation for ACGME accreditation.
Collaborate with the Ob-Gyn Department Chair's Office UME and GME teams on student, resident, and fellow issues.
Build working relationships with program directors, associate directors, site directors, and staff.
Attend team meetings.
Ensure SFGH protocols align with department policies.
Serve as the site coordinator for trainees from other departments and Ob-Gyn divisions.
Act as the primary contact for trainees from other departments and their program directors/administrators.