Health Professions Education (HPE) Specialist

Veterans Health Administration • Little Rock, AR

7d • Onsite

About The Position

The Health Professions Education (HPE) Specialist works in the Health Professions Education Office (HPEO), is organizationally aligned with and supervised by the HPE Manager, and receives oversight from the Designated Education Officer (DEO). The position supports the DEO and HPE management in establishing, maintaining, and evaluating the quality of HPE programs and the quality of care delivered by health professions trainees (HPTs) at the VA medical facility.

The role coordinates HPT onboarding and off-boarding, validates required information and approvals, and works with VA offices and administrative units involved in HPT program processes. It also gathers and analyzes data from multiple VA systems, prepares information for executive briefings and official reports, maintains electronic records, and supports performance measures through studies, evaluations, assessments, and other materials.

The position is scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m., subject to facility needs. Work is primarily sedentary in a typical office environment within a health care facility, with some walking and standing, occasional travel, and possible accompaniment of HPTs through medical or clinical training sites. The position may be filled at the GS-09 or GS-11 level, with promotion potential to the full performance level subject to applicable requirements.

Requirements

• U.S. citizenship is required.
• Applicants must meet the applicable time-in-grade requirements if they are current or former Federal employees applying under the stated conditions.
• For GS-09, one year of specialized experience equivalent to GS-07 is required, or qualifying graduate education, or a qualifying combination of education and experience. Specialized experience includes work in a health care setting, working with health professionals and administrators to support patient care, and assisting with health care onboarding administration.
• For GS-11, one year of specialized experience equivalent to GS-09 is required, or qualifying graduate education, or a qualifying combination of education and experience. Specialized experience includes progressively responsible health care analytical, administrative, clinical management, or supervisory work; working with health system administration and finance services; extracting, analyzing, and organizing data from multiple sources; and assisting with fund disbursement procedures and processes.
• Qualifying education must be from an accredited institution and must demonstrate knowledge, skills, and abilities relevant to the position. Transcripts must be submitted when education is used to qualify.
• A background/security investigation is required.
• Selected applicants must complete the online onboarding process and provide acceptable identification for pre-employment requirements.
• Participation in the seasonal influenza vaccination program is required for VA Health Care Personnel.
• A one-year probationary period or two-year trial period is required, as applicable.
• Applicants must complete the required application steps, including an online assessment.

Nice To Haves

• Experience with Electronic Permission Access System (ePAS) coordination.
• Experience with USAccess Credentialing and Identity Management.
• Experience performing Automated Data Processing Application Coordinator (ADPAC) functions.
• Experience with Reasonable Accommodation (RA) requests.

Responsibilities

• Monitor and manage HPT onboarding and off-boarding to ensure trainees meet VA, affiliate training program, and federal employment requirements.
• Facilitate and validate information for the TQCVL, expedite DEO approval through the VA Facility Director, and verify information before an HPT appointment.
• Provide completed onboarding packages to HR for processing when required; subsequent qualification review is not part of this role.
• Inform the VA Office of Security and Preparedness, Human Resource Administration, OIT, OEHRM, and other stakeholders about processes affecting HPT programs.
• Collect and synthesize data from relevant electronic resources, including OAA databases, HPT program and pay data, TMS, Microsoft Identity Manager, YourIT Service Now, VA Financial Service Center Payroll Operations data, HR Smart Manager Self Service, Access Identity Management, ePAS, NARS, and VA Electronic Health Record data.
• Prepare data and information for executive-level briefings, decision or white papers, reports, and other official reporting, communications, or publications.
• Manage and maintain electronic files according to the Records Control Schedule and Federal Information Security Management Act requirements.
• Support performance measure goals by developing studies and evaluations for suspense items, accreditation standards, needs assessments and surveys, white papers, academic presentations, grant proposals, and OAA reporting requirements.
• Perform other duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed