Health Information Manager

State of OK JD McCarty Center•Norman, OK

3d•Onsite

About The Position

JD McCarty Center is seeking a knowledgeable, organized, and motivated Health Information Manager to lead its Health Information Department and serve as the organization's designated HIPAA Privacy Officer. JDMC is a specialized 36-bed pediatric hospital in Norman, Oklahoma, providing inpatient and outpatient services for children with developmental disabilities. The role offers the opportunity to manage health information operations without the high-volume coding and billing demands typically associated with larger hospitals. The Health Information Manager is responsible for the overall administration of the department, including staff supervision, budgeting, medical records and coding oversight, and regulatory compliance. The position works closely with clinical personnel, the Business Office, Information Technology, and organizational leadership to maintain accurate, secure, and accessible health information. The work schedule is 40 hours per week, Monday through Friday, 8:00 a.m. to 4:00 p.m., onsite in Norman, Oklahoma. Salary is $55,000 based on experience.

Requirements

Three years of progressively responsible experience in health information management, medical records administration, healthcare coding operations, healthcare privacy compliance, or a closely related healthcare field.
Working knowledge of medical coding principles, healthcare documentation practices, and health information management operations.
Understanding of HIPAA privacy requirements and the importance of protecting confidential patient information.
Experience working with electronic health record systems.
Ability to organize work, coordinate staff or team activities, manage workflows, and resolve operational problems.
Ability to supervise employees and administer departmental operations in accordance with established organizational policies.
Strong communication, organizational, analytical, and interpersonal skills.
Ability to exercise independent judgment, maintain confidentiality, and handle sensitive matters professionally.

Nice To Haves

Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) certification.
Associate or bachelor's degree in Health Information Management, Healthcare Administration, Health Sciences, or a related field.
Previous supervisory, team lead, or department management experience.
Experience supervising health information, coding, or medical records personnel.
Experience with departmental budgeting, personnel administration, purchasing, or operational resource management.
Experience with HIPAA privacy investigations, organizational compliance, or policy development.
Experience in hospital medical records operations or another regulated healthcare environment.
Familiarity with ICD-10-CM, CPT, and HCPCS coding systems.
Experience with coding quality assurance, documentation improvement, or compliance monitoring.
Familiarity with TruBridge or comparable electronic health record systems.
Experience in pediatric or rehabilitation healthcare.

Responsibilities

Plan, direct, and oversee daily Health Information Department operations, workflows, resources, and compliance with organizational policies.
Supervise departmental employees, including recruitment, onboarding, training, scheduling, performance evaluations, coaching, and corrective or disciplinary actions.
Manage staffing, workload distribution, timekeeping, leave requests, and attendance to maintain operational coverage.
Develop, administer, and monitor the departmental operating budget; review expenditures, identify variances, and recommend adjustments and resource requests.
Establish departmental goals, performance standards, policies, and procedures; monitor productivity, employee performance, service quality, and compliance indicators, and implement improvements as needed.
Maintain departmental administrative records, personnel documentation, and operational reports; collaborate with leadership, Human Resources, Finance, and other departments on personnel matters, budgeting, purchasing, and operations.
Oversee health information and medical records operations for inpatient and outpatient services, including coding processes, documentation workflows, record completion, release of information, requests, and retention.
Guide staff on coding and documentation workflows, address deficiencies, and provide appropriate training; coordinate with clinical staff and the Business Office on coding, documentation, and reimbursement questions.
Support accurate documentation and coding for the hospital's per diem inpatient reimbursement model and outpatient services; maintain quality controls and support audits and compliance reviews.
Serve as the organization's designated HIPAA Privacy Officer; develop, maintain, and implement privacy policies and procedures and coordinate employee privacy education and training.
Receive, investigate, document, and respond to privacy complaints and potential unauthorized disclosures; coordinate incident assessments, corrective actions, and required notifications.
Monitor privacy practices, recommend risk-reduction improvements, collaborate with Information Technology and the HIPAA Security Officer on electronic protected health information, and advise on confidentiality and appropriate access to medical information.
Ensure department operations comply with CMS Conditions of Participation, Oklahoma hospital licensing requirements, HIPAA regulations, and organizational policies.
Support regulatory surveys, audits, and quality improvement; monitor medical record documentation, completion, retention, and confidentiality requirements and coordinate corrective actions.
Collaborate with clinical, administrative, billing, and information technology personnel; support electronic health record use and documentation workflow improvements.
Participate in committees, interdisciplinary meetings, and quality improvement initiatives as assigned; communicate departmental performance, operational concerns, budget needs, and compliance matters to leadership.
Promote a positive, professional, and service-oriented departmental environment.