Health Information Management Specialist
About The Position
The Health Information Management Specialist performs clerical and technical functions within the Health Information Management department under the supervision of the Manager of Health Information Management or designee. The role maintains the integrity, accuracy, and confidentiality of patient health records in the Electronic Health Record system in compliance with HIPAA, federal and state regulations, and organizational policies. Work includes document processing, scanning, indexing, and release of information. The position is scheduled for 40 hours per week, Monday through Friday, 8:30 AM to 5:00 PM, with a 30-minute lunch break.
Requirements
- High school diploma or equivalent.
- At least six months of experience in a healthcare or medical office setting.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Proficiency with computer systems, including Microsoft Office (Outlook, Word, and Excel) and virtual platforms such as Zoom and Teams.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and adapt in a fast-paced environment with frequent interruptions.
- Ability to accurately review and validate documentation for completeness and compliance.
Nice To Haves
- Previous experience in Health Information Management or a related healthcare field.
Responsibilities
- Process requests for medical records and patient information from internal and external sources, including fax, phone, mail, and electronic portals, in accordance with HIPAA, legal requirements, and organizational policies.
- Scan, index, and perform quality reviews of patient records to ensure accuracy and completeness in the EHR.
- Maintain, retrieve, and archive electronic health records while ensuring data integrity and confidentiality.
- Manage Release of Information requests, including validating authorizations and ensuring compliant disclosure of protected health information.
- Accurately enter and update patient information in the EHR in a timely manner.
- Communicate with staff, providers, patients, and external partners to support continuity of care and customer service.
- Maintain consistent attendance and punctuality and report to work prepared to perform assigned duties.
- Follow organizational policies, safety standards, and regulatory requirements.
- Participate in departmental meetings, training, and quality improvement initiatives.
- Maintain a clean, organized, and secure work environment.
- Provide general clerical and administrative support to the HIM department as assigned.
Benefits
- Medical and vision coverage
- Dental coverage
- Health Savings Account
- Paid Leave Time
- Employer-paid life insurance
- Long-term disability
- Retirement plan with employer matching contributions
- Voluntary benefits, including life insurance, critical illness insurance, accident insurance, and short-term disability
- Services discount
- Employee Assistance Program resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
