Health, Finance, and Administration Deputy Director - Jefferson County Department of Health

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18h•$121,804 - $188,968•Onsite

About The Position

The Jefferson County Department of Health is seeking a Health, Finance, and Administration Deputy Director to partner with the Director in planning, organizing, and directing the department’s financial and administrative operations. The role provides management and operational oversight of agency budgeting, accounting, grants, special funds, audits, financial systems, central billing, purchasing, vital records, and other assigned functions. It also provides strategic direction, maintains effective internal controls, and ensures compliance with applicable federal, state, and local requirements. The Deputy Director directs and oversees multiple budgets and operational functions across Accounting, Central Billing, Purchasing, and Vital Records. The position coordinates budget preparation and reporting, grant and contract compliance, banking and general ledger processes, payroll administration, audits, and financial software troubleshooting. It supervises staff, including hiring, training, delegating work, and conducting performance appraisals. The position is primarily sedentary and is conducted almost exclusively indoors in an office setting, using standard office equipment. The stated salary range is $121,804–$188,968. Benefits include medical and dental insurance, an employer-sponsored pension, paid holidays, sick leave, and vacation leave.

Requirements

Bachelor’s degree in accounting, finance, business administration, health administration, or a closely related field.
Experience supervising employees, including directing work, training employees, conducting performance appraisals, and participating in selection and disciplinary decisions.
Experience preparing, monitoring, and managing departmental or organizational budgets.
Experience preparing, reviewing, and approving general ledger, accounts payable, accounts receivable, financial statement, book-closing, and financial reporting functions.
Experience interpreting financial results, analyzing budget variances, and identifying favorable and unfavorable trends.
Experience with grant administration and contract compliance, including contracts, funding requirements, and financial reporting.

Responsibilities

Partner with the Director to plan, organize, and direct the Health Department’s financial and administrative operations and daily agency activities.
Facilitate preparation, maintenance, and reporting of organization-wide operating, capital, and special revenue fund budgets.
Manage department budgets and daily operational functions within Accounting, Central Billing, Purchasing, and Vital Records, ensuring fiscal integrity and regulatory compliance.
Monitor special fund and grant accounts, review contracts, and verify expenditures comply with grant terms and federal funding regulations.
Oversee bank deposits and reconciliations, verify deposit records, and enter general ledger entries in accordance with internal controls.
Maintain the jurisdiction’s general ledger by reviewing balances, creating journal entries, making adjustments, and managing book openings and closings.
Oversee automated payroll processes, review system reports, analyze trends, create payroll-related journal entries, and troubleshoot technical issues.
Coordinate internal and external agency audits by maintaining records, communicating with auditors, assigning staff tasks, and reviewing final reports.
Troubleshoot financial, payroll, and billing software in coordination with the IT department, including isolating issues and executing system updates.
Supervise personnel in Accounting, Central Billing, Purchasing, and Vital Records, including hiring, training, delegating work, and conducting performance appraisals.