Health Administrative Coordinator - Behavioral Health

Cherokee Nation • Tahlequah, OK

6d

About The Position

The Health Administrative Coordinator provides administrative support to an appropriate administrative official by supplying information and reports related to clinic or department operations. The position plans, coordinates, and carries out administrative functions and projects for the division, supports personnel and operational processes, and assists with budget preparation, reporting, meetings, referrals, correspondence, and organizational reviews. The role also helps research and implement projects and develop or coordinate administrative functions, policies, and procedures. The employee must maintain HIPAA compliance and protect the confidentiality of personal health information.

Requirements

• Bachelor's degree from a four-year college or university, or six years of related experience, or an equivalent combination of education and experience.
• An additional two years of experience in a related field.
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals and present information effectively to groups and individuals.
• Ability to calculate figures and amounts and apply basic algebra and geometry concepts.
• Knowledge of database, Internet, project management, spreadsheet, and word processing software.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret varied technical instructions in mathematical or diagram form and work with abstract and concrete variables.
• Valid driver's license and driving history verified through a motor vehicle report that meets Cherokee Nation underwriting requirements.
• Must not be under sanction by the U.S. Department of Health and Human Services Office of the Inspector General or the General Services Administration, or listed on the specified OIG or GSA exclusion lists.
• Must be educated and compliant with HIPAA regulations and maintain strict confidentiality of client information.

Responsibilities

• Study work problems and procedures, including organizational change, communications, information flow, inventory control, and cost analysis.
• Gather and organize information about problems and procedures, analyze data, identify solutions, document findings, and recommend implementation of new systems, procedures, or organizational changes.
• Participate in programs and special projects as assigned.
• Compile records and reports for special projects, reports, and analyses, and assist with developing reporting systems.
• Maintain the department assignment control system; prepare committee meeting packets and distribute information as needed.
• Provide referral services to individuals, public inquiries, and Cherokee Nation Components.
• Issue and interpret operating policies, and review and respond to correspondence.
• Assist with budget preparation and annual reports; compile, store, and retrieve management data; and maintain records, files, and reports.
• Plan, develop, carry out, and coordinate division administrative functions and projects.
• Assist with personnel oversight and management, including reviewing applicable health system policies and procedures.
• Assist with reviewing health system operational processes and coordinating operational data and measures for reports that support productivity and efficiency improvements.
• Assist with research, development, and implementation of new projects as assigned.
• Assist with reviewing internal and external referrals and correspondence and preparing responses.
• Assist with reviewing the organizational budget and preparing and submitting the annual budget.
• Assist with investigating and analyzing organizational issues, preparing reports, and forming plans of action.
• Assist with planning and conducting meetings, including preparing meeting information and presentations.
• Assist with developing administrative functions and coordinating and applying existing policies and procedures.
• Maintain HIPAA compliance and confidentiality and protect patient personal health information.

What This Job Offers

• Job Type: Full-time