Head of Procurement

The Pharmacy Hub•Fort Lauderdale, FL

13h•Onsite

About The Position

The Pharmacy Hub is seeking a Head of Procurement to lead its procurement function and oversee end-to-end sourcing, purchasing, and vendor management for pharmaceutical raw materials used in 503A compounding operations, as well as finished pharmaceuticals, medical devices, and other healthcare products used in fulfillment operations. The role sets procurement strategy and manages supplier relationships, purchase orders, and product availability to support production needs, partner service-level agreements, and patient demand. It works closely with Finance, Pricing, Inventory Control, Fulfillment, Client Success, and Operations, and reports to the General Manager. The procurement team structure is expected to evolve as the function scales. The position owns purchase order management and availability, supplier relationships, procurement costs and cross-functional coordination, reporting and process improvement, and direct management of a Procurement Specialist. The role is accountable for cost, availability, and compliance outcomes, including supplier savings, volume-based pricing, cost-increase avoidance, purchasing consolidation, and complete inbound shipment documentation. This is a 100% on-site position at the company's Davie, Florida office, requiring a minimum of 44 hours per week on-site. Remote and hybrid work are not available. The work is primarily desk-based and involves extended computer use, reviewing purchasing and compliance documents, and communicating with internal teams and suppliers. Occasional visits to other company locations or supplier sites may be needed. The pay range is $75,000–$120,000 USD. Employment is at will.

Requirements

At least 5 years of procurement or supply chain experience in a pharmaceutical, medical device, or healthcare distribution environment.
Demonstrated experience managing relationships with major pharmaceutical wholesalers and/or direct manufacturers in a pharmacy or healthcare distribution setting.
Working knowledge of pharmaceutical procurement mechanics, including NDC-level purchasing, WAC-based cost structures, GPO contract utilization, and DSCSA serialization compliance.
Experience managing purchase orders end to end, including issuance, tracking, receipt confirmation, and discrepancy resolution.
Strong analytical skills and proficiency in Excel and ERP systems, including the ability to model procurement scenarios, track spend, and produce category-level cost reports.
Experience managing or mentoring a direct report or junior team member in procurement or supply chain.
Strong written and verbal communication skills, effective vendor negotiation skills, and ability to translate supply chain data into clear internal communications.
Ability to manage multiple concurrent procurement workstreams accurately and urgently in a high-volume fulfillment environment.
Bachelor's degree.
Work on-site at the Davie, Florida office for a minimum of 44 hours per week; remote and hybrid work are unavailable.
Ability to meet the role's described physical and mental demands, including extended computer use, sustained focus and accuracy, close visual review of documents and data, and clear verbal and written communication.
A post-offer background check is required; additional pre-employment screenings may apply depending on the role.

Nice To Haves

CSCP, CPSM, or equivalent certification.
Experience procuring across multiple healthcare product categories, including specialty pharmaceuticals, medical devices, and ancillary healthcare supplies.
Familiarity with shortage management in pharmaceutical distribution or a specialty pharmacy setting.
Exposure to GPO contract negotiation or renegotiation, including tier analysis and volume commitment modeling.
Experience with chargeback reconciliation and working with Finance on cost variance resolution.
Familiarity with DSCSA product traceability requirements and serialization verification workflows.
Experience supporting or leading vendor qualification, onboarding, and performance review processes.

Responsibilities

Manage the full purchase order lifecycle for pharmaceuticals, medical devices, and other healthcare products, from PO generation through tracking, receipt confirmation, and discrepancy resolution.
Monitor par levels and reorder points with the Inventory Control Manager and respond urgently to stock alerts and shortage signals.
Develop and execute shortage mitigation strategies, including alternative sourcing through wholesaler and manufacturer networks.
Ensure inbound pharmaceutical shipments meet DSCSA requirements, coordinating transaction information and transaction statement verification with Inventory Control.
Maintain procurement schedules and delivery windows aligned with fulfillment operations and receiving capacity.
Manage relationships with pharmaceutical wholesalers, direct manufacturers, and specialty distributors.
Negotiate pricing, service levels, delivery terms, and contract conditions, escalating strategic contract decisions to the Head of Pricing & Procurement.
Conduct vendor performance reviews covering on-time delivery, fill rate, cost variance, and DSCSA serialization compliance, and hold suppliers to agreed terms.
Lead supplier qualification and onboarding, including documentation, compliance verification, and ERP setup.
Maintain supplier master records with current contract terms, pricing agreements, lead times, and performance history.
Partner with Pricing on GPO contract utilization, contracted-rate purchasing, tier positioning, and acquisition-cost variance.
Provide Finance with purchase cost data, chargeback reconciliation inputs, and spend reporting to support COGS accuracy and month-end close.
Coordinate with Client Success and Operations on demand signals, partner commitments, and volume changes that affect procurement planning.
Coordinate inbound scheduling and receiving capacity with Fulfillment so procurement timelines are operationally executable.
Act as the primary internal escalation point for product availability issues affecting partner SLAs and proactively communicate fulfillment risks to Client Success.
Produce procurement reports on spend by category, supplier fill rate, contracted-price variance, PO cycle time, and shortage frequency.
Conduct spend analysis and total cost of ownership modeling, and identify cost-reduction, consolidation, and sourcing opportunities for the Head of Pricing & Procurement.
Build and maintain procurement reports in the ERP to give leadership consistent visibility into performance and supply risk.
Improve procurement, vendor onboarding, and PO workflows, and write scalable SOPs for the Procurement Specialist.
Directly manage the Procurement Specialist by setting expectations, providing structured feedback, and developing their sourcing, PO management, vendor communication, and compliance capabilities.
Pursue measured procurement outcomes, including annual savings on addressable spend, volume-based pricing coverage, avoidance of supplier price increases, reduced freight costs and rush orders, and complete inbound documentation.